Administrative Assistant

National Oilwell Varco; Nisku; On-site; CAD 38,000 - 48,000; Full time

Job summary

NOV in Nisku, Alberta, is seeking an Administrative Assistant to provide clerical and secretarial support to the Division Manager and Supervisors. You will handle data entry, reports, invoicing preparation, filing, and office management tasks, coordinating with operations, service, accounting, and project management.

The role requires a high school diploma, a relevant certificate, and at least three years of experience, plus strong organization and independent work skills.

Qualifications

• High school diploma or GED required or equivalent.
• One-year college/technical certificate preferred.
• Minimum three years experience or related training.

Responsibilities

• Provide administrative and secretarial support to management.
• Enter data into databases and generate reports as requested.
• Assist with Sales Orders, Purchase Orders, and invoicing.
• Office management including supply orders and filing.
• Coordinate with internal teams and external resources.

Skills

Organizational skills

Independent work

Outgoing attitude

Communication skills

Education

High school diploma or GED

One-year certificate from college/technical school

Minimum three-year experience and/or training

Job description

The Administrative Assistant in Nisku, Alberta is responsible for administrative, clerical, and secretarial support to the group’s Division Manager and Supervisors.

Responsibilities

• Supports & coordinates with internal and external resources (operations, service, accounting, project management) and brings significant problems encountered to the manager’s attention.
• Responsible to follow all applicable company and corporate policies, guiding principles, procedures and programs; including but not limited to the process map, support processes, health, safety and environmental requirements.
• Verify and enter information into the database.
• Generate and create reports as requested.
• Telephone and personal greetings, direction and assistance.
• Provide assistance to the group with Sales Orders and Purchase Orders as needed.
• Review and evaluate service reports for completion.
• Enter information from reports into database.
• Complete documents and submit for invoicing.
• Assist in scanning and photocopying.
• Word processing and administrative support.
• Office management responsibilities including office supply orders.
• Other duties as assigned.

Qualifications

• High school diploma or GED
• One-year certificate from college or technical school preferred
• Minimum three-year experience and/or training
• Ability to organize, create and maintain effective workflow
• Outgoing and positive attitude
• Ability to work independently with minimal supervision

HSE Requirements

• Bending, twisting, and work indoors
• Quality Management System Training

Preferred method of application and to view all opportunities visit:

NOV is an Equal Opportunity Employer and Prohibits Discrimination or Harassment of Any Kind: NOV is committed to the principle of equal employment opportunities for everyone and to providing employees with a work environment free of discrimination and harassment. NOV values inclusion and diversity; we encourage all qualified candidates to apply.

With over 30 different locations in Canada, and 30, 000 people worldwide, NOV is proud to offer their employees competitive pay and excellent benefits, including a Flexible Spending Account, employer paid premiums, and employer contributions to our employee’s RRSP. We are also proud to provide on the job training, with potential for advancement within our organization, and an Educational Assistance Program.

NOV thanks all interested applicants, however only those selected for interview will be contacted.

Job Info

• Job Identification 43018
• Job Category Administrative
• Posting Date 08/28/2026, 06:13 PM
• Job Schedule Full time
• Job Shift Day
• Locations 2304 - 8 Street, Nisku, AB, T9E 7Z2, CA