Administrative Assistant

Chemco; Nisku; Hybrid; CAD 38,000 - 48,000; Full time

Job summary

Chemco in Alberta seeks an organized Administrative Assistant to join the Nisku office. The role covers administrative, payroll, billing, safety documentation, logistics, and dispatch tasks in a fast-paced office environment.

Ideal candidates are detail-oriented, proactive, and comfortable supporting multiple departments while maintaining strong communication and time management in a team-driven setting.

Qualifications

• High school diploma or equivalent is required; post-secondary education in office/admin is an asset.
• Previous administrative/clerical experience is preferred; willingness to learn is encouraged.
• Experience with payroll, billing, and logistics support is advantageous.

Responsibilities

• Provide administrative support to Logistics and Access Matting teams for day-to-day operations.
• Prepare and input forms related to invoicing, payroll, and time entry.
• Assist with clerical duties such as filing, data entry, and ordering office supplies.

Skills

Administrative tasks

Payroll

Billing

Safety documentation

Logistics

Dispatch support

Time management

Communication

Education

High school diploma or equivalent

Post-secondary in office/admin (asset)

Tools

MS Outlook

MS Word

MS Excel

Job description

Who We Are

Chemco is a diversified Western Canadian company with operations that include multi-disciplinary construction, logistics, hauling, and access matting services across Canada. We are seeking an organized and reliable Administrative Assistant to join our Nisku office. This role is ideal for someone who is detail-oriented, proactive, and comfortable supporting a fast-paced office with administrative, payroll, billing, safety documentation, logistics, and dispatch-related tasks. If you are a motivated self-starter looking to grow in a performance-driven, team-oriented environment, we encourage you to apply.

What You’ll Do

• Provide administrative support to the Logistics and Access Matting teams to ensure efficient day-to-day departmental operations
• Prepare and input forms related to invoicing, monthly progress billing, payroll, and time entry
• Assist with clerical and general office duties, including filing, data entry, typing, copying, ordering office supplies, and supporting special projects as required
• Submit and track employee expenses and assist with monitoring required safety certifications, upcoming expiries, and recertification requirements
• Support coordination of information related to logistics, dispatch, scheduling as required
• Contribute to team goals by completing related administrative tasks and supporting other departments when needed

What We’re Looking For

• Excellent time management, organizational, and communication skills
• Knowledge of office management systems and procedures
• Comfortable using Microsoft Outlook, Word, and Excel, with the ability to learn company systems and processes
• Strong attention to detail, organization and communication skills
• Strong written communication skills
• Ability to multi-task and prioritize work in a fast-paced office environment
• Experience with logistics, dispatch, scheduling, or construction administration is considered an asset

Qualifications

• High school diploma or equivalent is required; post-secondary education or coursework in office administration, business administration, or a related field is considered an asset
• Previous administrative, office, data entry, or coordination experience is an asset; candidates with strong transferable skills and a willingness to learn are encouraged to apply

What We Provide

• Competitive compensation commensurate with qualifications and experience.
• Comprehensive health and welfare.
• A supportive team environment with a strong focus on work-life balance.
• Opportunities for career development and long-term growth.

We thank all applicants for their interest; however, only candidates selected for further consideration will be contacted.