Administrative assistant– Receiving department

ADF Group; Terrebonne; Hybrid; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Group insurance

Pension plan

Employee assistance program

EV charging stations

On-site fitness center

On-site cafeteria

Job summary

ADF Group is seeking a Receiving/Documentation Specialist in Terrebonne, QC. This on-site role handles incoming items, documentation, and coordination with inspectors and carriers to ensure accurate records and timely processing.

You will track materials using the integrated system, prepare loading slips, file certificates, and coordinate with purchasing to recover missing documents, ensuring traceability and compliance with the quality system.

Qualifications

• Fluent in French and English (spoken and written).
• Proficient with Microsoft Office tools.
• DES completed (high school).
• At least 1 year in a similar role.

Responsibilities

• Process items in the production system and prepare documentation for receiving.
• Conduct inventory checks and maintain information accuracy in the system.

Skills

Bilingual French/English

Microsoft Office

Education

High school diploma (DES)

Tools

Microsoft Office

Job description

Job Category: TB Non-Union

Requisition Number: ADJOI001316

• Posted : October 1, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Terrebonne, QC J6Y1T3, CAN

Description

Dive into the world of steel excellence with ADF Group, the world leader in structural steel engineering. We shape the future with our commitment to innovation and quality, pushing the boundaries of engineering on projects of international scope.

In this role, you will:

• Process incoming items in the integrated production system and prepare the required documentation for the receiving team.
• Conduct inventory checks and follow-ups in the integrated production system to ensure the accuracy of information.
• Responding to requests from internal inspectors and customer representatives regarding materials, certificates, and related documentation.
• Supporting the receiving team with requests related to inventory and material documentation.
• Tracking containers using AIM and preparing the required loading slips.
• Greet carriers at the receiving area, verify the necessary information, and direct them to the appropriate areas.
• Collect, verify, and electronically file delivery notes, analysis certificates, steel certificates, and documents related to structural hardware.
• Follow up on missing documents with the purchasing department and the various parties involved.
• Monitor and ensure compliance with documentation related to purchased materials and products, including delivery notes, mill test reports, certificates of conformity, certificates of analysis, and inspection reports.
• Ensure the accuracy, traceability, and proper archiving of documents and information related to the receipt of materials.
• Handle sensitive and confidential information with discretion, in accordance with company policies.
• Ensure that the activities and documentation under their responsibility comply with the requirements of the quality management system.
• Collaborate with various departments to ensure the efficient flow of information and proper tracking of files.
• Perform any other related tasks necessary for the smooth operation of the department.

Desired Qualifications

• Advanced proficiency in French and English, both spoken and written.
• Good knowledge of Microsoft Office.
• High school diploma (DES) completed.
• At least one (1) year of experience in a similar position.
• Excellent organizational skills and the ability to manage priorities effectively.
• Adaptability and the ability to thrive in a dynamic environment.
• Strong communication skills and a collaborative spirit.

What we offer you:

• Compressed 4.5-day workweek;
• Comprehensive group insurance plan with employer contribution;
• Pension plan with employer contribution;
• Employee and family assistance program (access to telemedicine);
• Charging stations (free of charge) for electric vehicles;
• Fully equipped on-site fitness center for employees;
• On-site cafeteria with reasonably priced meals;