Administrative Assistant, Part time

Wolseley Canada Inc.; Victoria; On-site; CAD 32,000 - 34,000; Full time

Benefits offered by this job

Comprehensive benefits with premiums

RRSP matching and pension plan

Paid vacation and birthday off

Annual bonus and profit-sharing

Employee discounts

Education reimbursement

Referral programs

Job summary

Wolseley Canada Inc. is seeking an Administrative Assistant to perform invoicing, cheque processing, and balance reconciliations in a fast-paced branch environment. You will handle data entry, filing, and general admin duties while assisting customers by phone with inquiries and sales.

The role requires strong organization, attention to detail, and proficiency in MS Office; experience with Oracle/AS400 is a plus. This is a 1-year contract with competitive benefits and a supportive team culture.

Qualifications

• 1–3 years work experience in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Oracle and AS400 is an asset.

Responsibilities

• Invoicing and sending accurate, timely invoices to clients.
• Process adjustments, cancellations and credit requests with data accuracy.
• Receive and process cheque payments and record transactions.
• Reconcile cash transactions with financial statements and identify discrepancies.
• Provide general administrative support to the branch (filing, data entry, correspondence).
• Answer phones and coordinate courier services for efficient communication.
• Learn product codes and assist customers on the phone with inquiries and sales.

Skills

MS Office

Oracle/AS400

Attention to detail

Time management

Communication

Tools

Oracle AS400

Job description

At Wolseley Canada, our leading-edge is the knowledge and insight found in every corner of our organization. Here, you’ll build strong relationships and support critical industries that touch the lives of Canadians. Every day, we show up with intention and pride; in ourselves, our associates, and our customers. You’ll have a solid foundation to try new things, uncover new possibilities, challenge yourself, and grow your career. Does this sound like somewhere you’d like to be?

Wolseley Canada is the leading wholesale distributor of plumbing, HVAC/R, waterworks and industrial products in the country and working here means a network of possibilities, a higher standard.

Join the Pros!

Why You’ll Love Working Here

• Safety-focused and inclusive workplace culture
• Comprehensive benefits with premiums fully paid for by the company for the “Core” package starting day 1
• Competitive retirement savings program including RRSP and Defined Contribution pension plan with employer matching up to 5.25% Day 1
• Paid vacation, sick time, and paid birthday off
• Annual bonus and profit-sharing opportunities
• Employee discounts on leading plumbing, HVAC/R, and industrial products
• Education reimbursement and ongoing career development opportunities
• Employee referral programs and recognition initiatives

As an Administrative Assistant, you will be responsible for performing a variety of administrative tasks related to financial transactions, including invoicing, adjustments, cancellations, credits, cheque processing, and cash reconciliation. The ideal candidate will possess excellent attention to detail, strong organizational skills, and the ability to work efficiently in a fast-paced environment.

What You Will Do

• Perform invoicing duties, including generating and sending accurate and timely invoices to clients.
• Process adjustments, cancellations, and credit requests, ensuring data accuracy and compliance with company policies and procedures.
• Receive and process cheque payments from clients, accurately recording transactions in the system.
• Reconcile cash transactions to ensure alignment with financial statements and identify any discrepancies.
• Provide general administrative support to the branch, including filing, data entry, and correspondence.
• Answer phones and handle courier services, ensuring efficient communication and coordination with external parties.
• Ability to learn product codes and assist customers on the phone with inquires and sales

What You Will Bring

• Minimum of one (1) to three (3) years work experience in a similar administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Oracle and AS400 system an asset
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent communication and interpersonal skills, with the ability to interact professionally with clients and colleagues.
• Advocate for H&S in the workplace.

Salary Range: $23 - $25 / Hour

This is a 1 year contract position

#INDBOPS

Our Commitment to You

Wolseley Canada is proud to be an equal opportunity employer, embracing diverse backgrounds and perspectives. We are committed to an inclusive, barrier-free recruitment process with accommodation available on request for candidates participating in all stages of the recruitment and selection process.

Please note:

Where a salary range is posted, the total compensation range posted for this role represents the total compensation opportunity, which may include base wage, bonuses, commissions, and/or other monetary components, if applicable. Placement in the range will be based on factors such as market conditions, internal equity, candidate experience, skills and qualifications relevant to the role.

Benefits eligibility varies based on employment status and contract length. Full-time permanent positions are eligible for the full benefits package. Fixed-term contract positions may be eligible for health and dental benefits depending on the terms of the position. Short-term contract positions are not eligible for company-sponsored benefits.

This position requires the result of a satisfactory criminal record check. A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.