Administrative Assistant, Part time

Wolseley Inc; New Brunswick; On-site; CAD 31,684 - 34,440; Part time

Benefits offered by this job

Comprehensive benefits fully paid from day one

Paid vacation and sick time

Career development and training opportunities

Employee discounts on plumbing and HVAC products

Education reimbursement

Job summary

Wolseley Inc in New Brunswick is seeking an Administrative Assistant to support financial transactions including invoicing, cheque processing, and general administrative tasks. Candidates should have 1 to 3 years of experience in similar roles with proficiency in Microsoft Office.

This part-time position offers a competitive salary range of $23 to $25 per hour, along with comprehensive benefits and opportunities for career development.

Qualifications

• 1-3 years of experience in an administrative role.
• Strong proficiency in Microsoft Office, especially Word and Excel.
• Ability to process financial transactions accurately.

Responsibilities

• Perform invoicing duties accurately and timely.
• Process adjustments, cancellations, and credit requests.
• Reconcile cash transactions with financial statements.
• Provide general administrative support to the branch.

Skills

Proficiency in Microsoft Office Suite

Experience with Oracle and AS400

Excellent communication skills

Strong attention to detail

Organizational and time management skills

Job description

At Wolseley Canada, our leading-edge is the knowledge and insight found in every corner of our organization. Here, you’ll build strong relationships and support critical industries that touch the lives of Canadians. Every day, we show up with intention and pride; in ourselves, our associates, and our customers. You’ll have a solid foundation to try new things, uncover new possibilities, challenge yourself, and grow your career. Does this sound like somewhere you’d like to be? Wolseley Canada is the leading wholesale distributor of plumbing, HVAC/R, waterworks and industrial products in the country and working here means, a network of possibilities, a place you are valued and a higher standard. Join the Pros!

As an Administrative Assistant, you will be responsible for performing a variety of administrative tasks related to financial transactions, including invoicing, adjustments, cancellations, credits, cheque processing, and cash reconciliation.

What you will do:

• Perform invoicing duties, including generating and sending accurate and timely invoices to clients.
• Process adjustments, cancellations, and credit requests, ensuring data accuracy and compliance with company policies and procedures.
• Receive and process cheque payments from clients, accurately recording transactions in the system.
• Reconcile cash transactions to ensure alignment with financial statements and identify any discrepancies.
• Provide general administrative support to the branch, including filing, data entry, and correspondence.
• Answer phones and handle courier services, ensuring efficient communication and coordination with external parties.
• Learn product codes and assist customers on the phone with inquiries and sales.

What you will bring:

• Minimum of one (1) to three (3) years work experience in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Oracle and AS400 system—an asset.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in data entry and record‑keeping.
• Excellent communication and interpersonal skills, with the ability to interact professionally with clients and colleagues.
• Advocate for H&S in the workplace.

Benefits:

• Business hours Monday to Friday – part‑time schedule week.
• Comprehensive benefits with premiums fully paid for by the company for the “Core” package starting the first day of employment.
• Career development and training opportunities.
• Life insurance, disability and wellness program.
• Retirement savings programs including RRSP and DC pension with up to 5.25% employer contribution.
• Paid vacation and sick time and day off on your birthday.
• Bonus programs that include annual performance and profit sharing.
• Employee discounts on top brands of plumbing and HVAC/R products.
• Education reimbursement for employees.
• Employee referral program.
• Safety shoe reimbursement.

Salary Range: $23 - $25 / Hour. This is a 1 year contract position.

This position requires the result of a satisfactory criminal record check. A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.