Administrative Assistant - Part time

Avis Budget Car Rental LLC; Calgary; On-site; CAD 25,000 - 30,000; Part time

Job summary

Avis Budget Group in Calgary, Alberta is seeking an in-office Administrative Assistant (Part-Time) to ensure the office runs smoothly for the 12:00 PM – 4:30 PM shift. You’ll manage supplies, greet visitors, handle phone and email inquiries, and coordinate shipping while keeping the Lost & Found organized and supporting facilities tasks.

Required: 2+ years of office experience, strong organization, quick learner, proficiency in Microsoft Office, a valid driver’s license, and ability to lift up

Qualifications

• 2+ years of solid office experience.
• Strong organizational skills and attention to detail.
• Ability to learn new software quickly and adapt to tasks.
• Reliable and able to cover the 12:00 PM – 4:30 PM shift.

Responsibilities

• Office Magic: manage supplies and restock before shortages.
• Gate Keeper: control access for vendors and visitors with security standards.
• Customer Support: handle inquiries by phone and email professionally.
• Logistics & Coordination: manage outgoing shipping and incoming deliveries.
• Office Operations: organize Lost & Found and assist with facility tasks.
• Think Smarter: contribute ideas to improve processes.

Skills

Office experience

Organizational skills

Fast learner

Reliability

Tools

Microsoft Office

Job description

* This is an in-office role (not remote or hybrid)

Administrative Assistant (Part-Time)

Availability required: Monday – Friday | 12:00 PM – 4:30 PM

You know that person every office relies on?

The one who keeps everything organized, notices the little things before anyone else, and somehow keeps the day running without missing a beat? We’re looking for that superstar.

This is a front-desk-based role, but it is far more than just sitting at a desk.

You are the office "MVP"—the person who ensures the entire operation runs like clockwork while the rest of the team is in the field.

What You’ll Be Doing:

• Office Magic: You notice supplies are running low before anyone else does. You order and restock so seamlessly that it feels like magic—we never run out of the essentials because you don't wait to be asked.
• The Gate Keeper: You are the person in charge of the keys to the kingdom. You’ll be responsible for granting lot access to vendors and visitors, ensuring the right people get in and our security standards are met.
• Customer Support: You’ll handle customer inquiries via phone and email with professional polish, ensuring every question is answered or directed to the right department.
• Logistics & Coordination: You’ll manage and coordinate outgoing shipping and handle incoming deliveries as they arrive.
• Office Operations: You’ll ensure the Lost & Found is well-organized, assist with scheduling facility maintenance appointments, and jump in on any administrative tasks that keep us moving forward.
• Think Smarter: We value new ideas. Since you love learning, we want your input on how to make our processes even more efficient.

You’re Our Kind of Superstar If You:

• Have 2+ Years of Solid Office Experience: You know your way around a professional environment and are ready to hit the ground running.
• Love Organizing: You genuinely enjoy creating order and staying two steps ahead of the to-do list.
• Learn Fast: You are proficient in Microsoft Office and pride yourself on your ability to learn new software and programs quickly.
• Are Rock-Solid & Reliable: You are 100% dependable for the 12:00 PM – 4:30 PM shift, with the flexibility to occasionally cover vacations or workload spikes.
• Have a Valid Driver’s License.
• Are happy to handle the heavy lifting (up to 15 lbs) when it comes to shipping, supply stocking, and office needs.

Candidates must provide a Driver’s Abstract and references during the interview process

About the Hiring Process (AI Disclosure)

Avis Budget Group uses artificial intelligence–enabled tools as part of its recruitment process to assist with screening and reviewing applications.

Who are we?

Avis Budget Group is a leading provider of mobility options, with brands including Avis, Budget & Budget Truck and Zipcar. With more than 70 years of experience and 11,000 locations in 180 countries, we are shaping the future of our industry and want you to join us in our mission.

The fine print:

Avis Budget Group is an equal opportunity employer – M/F/Veterans/Disabled.

This role requires the ability to sit, stand, and type for prolonged periods. This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. This position may be with any affiliate of Avis Budget Group.

Calgary

Alberta

Canada