Administrative Assistant - Part time

Avis Budget Group International; Calgary; On-site; CAD 18,000 - 30,000; Part time

Job summary

Avis Budget Group in Calgary, Alberta, is seeking an in-office Administrative Assistant (Part-Time) with Monday–Friday availability from 12:00 PM to 4:30 PM. This front-desk role is essential to keeping the operation running smoothly and requires organization, reliability, and proficiency in Microsoft Office. You will support shipping, supplies, and visitor access while contributing to process improvements.

Qualifications

• 2+ years of solid office experience in a professional environment.
• Proficient in Microsoft Office and quick to learn new software.
• Must have a valid driver's license and ability to lift up to 15 lbs.

Responsibilities

• Office duties including scheduling, ordering supplies, and ensuring essential items are stocked.
• Manage access to the facility, grant lot access to vendors and visitors, and uphold security standards.
• Provide customer support via phone and email with professional communication.
• Coordinate outgoing shipping and handle incoming deliveries.
• Maintain Lost & Found, assist with maintenance scheduling, and perform general administrative tasks.
• Offer process-improvement ideas to enhance office efficiency.

Skills

Office experience

Microsoft Office

Driver's license

Job description

This is an in-office role (not remote or hybrid)

Administrative Assistant (Part-Time)

Availability required: Monday – Friday | 12:00 PM – 4:30 PM

You know that person every office relies on?

The one who keeps everything organized, notices the little things before anyone else, and somehow keeps the day running without missing a beat? We’re looking for that superstar.

This is a front-desk-based role, but it is far more than just sitting at a desk.

You are the office "MVP"— the person who ensures the entire operation runs like clockwork while the rest of the team is in the field.

What You’ll Be Doing:

• Office Magic:You notice supplies are running low before anyone else does. You order and restock so seamlessly that it feels like magic—we never run out of the essentials because you don't wait to be asked.
• The Gate Keeper:You are the person in charge of the keys to the kingdom. You’ll be responsible for granting lot access to vendors and visitors, ensuring the right people get in and our security standards are met.
• Customer Support:You’ll handle customer inquiries via phone and email with professional polish, ensuring every question is answered or directed to the right department.
• Logistics & Coordination:You’ll manage and coordinate outgoing shipping and handle incoming deliveries as they arrive.
• Office Operations:You’ll ensure the Lost & Found is well-organized, assist with scheduling facility maintenance appointments, and jump in on any administrative tasks that keep us moving forward.
• Think Smarter:We value new ideas. Since you love learning, we want your input on how to make our processes even more efficient.

You’re Our Kind of Superstar If You:

• Have 2+ Years of Solid Office Experience:You know your way around a professional environment and are ready to hit the ground running.
• Love Organizing:You genuinely enjoy creating order and staying two steps ahead of the to-do list.
• Learn Fast:You are proficient in Microsoft Office and pride yourself on your ability to learn new software and programs quickly.
• Are Rock-Solid & Reliable:You are 100% dependable for the 12:00 PM – 4:30 PM shift, with the flexibility to occasionally cover vacations or workload spikes.
• Have a Valid Driver’s License.
• Are happy to handle the heavy lifting (up to 15 lbs) when it comes to shipping, supply stocking, and office needs.

Candidates must provide a Driver’s Abstract and references during the interview process

About the Hiring Process (AI Disclosure)

Avis Budget Group uses artificial intelligence–enabled tools as part of its recruitment process to assist with screening and reviewing applications.

Who are we?

Avis Budget Group is a leading provider of mobility options, with brands including Avis, Budget & Budget Truck and Zipcar. With more than 70 years of experience and 11,000 locations in 180 countries, we are shaping the future of our industry and want you to join us in our mission. Apply today to get connected to an exciting career, a supportive family of employees and a world of opportunities within our growing enterprise.

The fine print:

Avis Budget Group is an equal opportunity employer – M/F/Veterans/Disabled.

This role requires the ability to sit, stand, and type for prolonged periods. This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. This position may be with any affiliate of Avis Budget Group.

CalgaryAlbertaCanada