Administrative Assistant/Operations Support

Paramount Services Ltd; Winnipeg; On-site; CAD 40,000 - 55,000; Full time

Job summary

Join a leading full-service commercial maintenance company as an Administrative Assistant/Operations Support. You will facilitate project operations by managing communications, coordinating events, and supporting a dynamic team. A proactive attitude and administrative experience are essential for success in this supportive role, contributing to various sectors, including healthcare and education.

Benefits

Collaborative team environment

Career growth opportunities

Qualifications

• At least 2 years of administrative experience; experience in construction or maintenance is a plus.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Provide administrative support to the General Manager and Project Team.
• Prepare reports, emails, and documents.
• Schedule meetings and coordinate team events.

Skills

Communication

Organizational Skills

Proactive Attitude

Detail-Oriented

Tools

Microsoft Office Suite

Job description

Are you a proactive and detail-oriented admin professional who thrives in a fast-paced environment? Join our team and help keep the wheels turning behind the scenes!

We’re a full-service commercial maintenance company seeking a Administrative Assistant/Operations Support to deliver projects across healthcare, education, hospitality, recreational, entertainment, retail, commercial office, mixed-use, and light industrial sectors. You will coordinate reports, documents, meetings, and internal communications to ensure efficient project and team operations.

Key Responsibilities

• Provide administrative support to the General Manager and Project Team.
• Prepare reports, emails, and documents.
• Schedule meetings and coordinate team events.
• Support project teams with document tracking and equipment orders.
• Assist with onboarding new hires, including desk setup, IT coordination, and welcome materials.
• Manage mail, office supplies, and courier shipments.
• Handle purchase orders, travel bookings, and expense reports.
• Maintain office organization and serve as the first point of contact.

Knowledge, Skills & Abilities

• At least 2 years of administrative experience; experience in construction or maintenance industry is a plus.
• Strong communication and organizational skills.
• Ability to work independently and manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Professional, detail-oriented, and proactive attitude.

Why You’ll Love Working Here

Join a collaborative, solutions-focused team that values initiative and efficiency. This is a great opportunity to grow your career in a stable and expanding industry.

About Paramount Services Ltd.

Founded over 30 years ago as Paramount Restaurant Service Ltd., we have evolved into a full-service equipment supply and facility maintenance company based in Winnipeg, Manitoba. While our primary focus is in Manitoba, we maintain strong coast-to-coast partnerships across Canada. Our services include refrigeration, HVAC, plumbing, electrical, carpentry, general contracting, minor service, landscape and parking lot maintenance, beverage services, equipment sales, and preventative maintenance. We are committed to performance and trust, which has helped us build lasting customer relationships.