administrative assistant - office

Pro Con Building Supplies Ltd.; Brampton; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading company in the wholesale building materials industry is seeking an Administrative Assistant to support daily operations. The role involves coordinating seminars, managing budgets, and training staff in a fast-paced environment. Ideal candidates will have a college diploma and experience in administrative tasks, along with strong communication and organizational skills.

Qualifications

• 1 to 2 years of experience in an administrative role.
• Proficiency in MS Office and Quick Books.
• Strong organizational and multitasking abilities.

Responsibilities

• Plan and organize daily operations and manage budgets.
• Train other workers and establish office procedures.
• Compile data and oversee payroll administration.

Skills

Attention to detail

Excellent oral communication

Ability to multitask

Client focus

Team player

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Office

Quick Books

Job description

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  
  

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  
  

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Office supplies store
  
  

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Plan and control budget and expenditures
• Plan and organize daily operations
• Establish and implement policies and procedures
• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Assign, co-ordinate and review projects and programs
• Plan, organize, direct, control and evaluate daily operations
  
  

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Access
• MS Office
• Quick Books
  
  

Area of specialization

• Invoices
  
  

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
  
  

Personal suitability

• Ability to multitask
• Excellent oral communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
  
  

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Offers mentorship programs that pair newcomers and/or refugees with experienced employees

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Wholesale Building Materials

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