Administrative Assistant: Meetings, Travel & Events Coordinator

Unit Corporation; Kingston; On-site; CAD 42,000 - 52,000; Full time

Job summary

Canadian Forces Morale and Welfare Services (CFMWS) is seeking an Administrative Assistant to support the Health Promotion Manager. You will prepare documentation, coordinate briefings for conferences, meetings and appointments, and provide broad administrative support.

You will handle data entry, correspondence, agendas and minutes, scheduling, travel, event logistics, and assist with promotional campaigns.

Qualifications

• College diploma or certificate in Business Administration or related field and experience in administration.
• Experience in travel arrangements, travel claims, invoicing and meetings.
• Proficient with word processing, spreadsheets, presentations, databases, email and Internet.

Responsibilities

• Prepare documentation and coordinate briefings for conferences, meetings and appointments.
• Provide broad administrative and clerical support.
• Coordinate meetings: schedule participants, agendas, minutes and logistics.
• Manage event calendar, registrations, venues and technical equipment setup.
• Schedule appointments, coordinate travel and support organizational tasks and campaigns.

Skills

Client focus

Organizational knowledge

Communication

Innovation

Teamwork

Leadership

Education

College diploma or certificate in Business Administration, Accounting, Office Administration or a related field

Job description

Canadian Forces Morale and Welfare Services (CFMWS) is seeking an Administrative Assistant to support the Health Promotion Manager. You will prepare documentation, coordinate briefings for conferences, meetings and appointments, and provide broad administrative support.

You will handle data entry, correspondence, agendas and minutes, scheduling, travel, event logistics, and assist with promotional campaigns.