Administrative Assistant - Health Promotion

Unit Corporation; Kingston; On-site; CAD 42,000 - 52,000; Full time

Job summary

Canadian Forces Morale and Welfare Services (CFMWS) is seeking an Administrative Assistant to support the Health Promotion Manager. You will prepare documentation, coordinate briefings for conferences, meetings and appointments, and provide broad administrative support.

You will handle data entry, correspondence, agendas and minutes, scheduling, travel, event logistics, and assist with promotional campaigns.

Qualifications

• College diploma or certificate in Business Administration or related field and experience in administration.
• Experience in travel arrangements, travel claims, invoicing and meetings.
• Proficient with word processing, spreadsheets, presentations, databases, email and Internet.

Responsibilities

• Prepare documentation and coordinate briefings for conferences, meetings and appointments.
• Provide broad administrative and clerical support.
• Coordinate meetings: schedule participants, agendas, minutes and logistics.
• Manage event calendar, registrations, venues and technical equipment setup.
• Schedule appointments, coordinate travel and support organizational tasks and campaigns.

Skills

Client focus

Organizational knowledge

Communication

Innovation

Teamwork

Leadership

Education

College diploma or certificate in Business Administration, Accounting, Office Administration or a related field

Job description

CFMWS - WHERE PURPOSE MEETS PASSION!

At Canadian Forces Morale and Welfare Services (CFMWS), we're more than just a workplace; we're a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.

As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.

THE ROLE

The Administrative Assistant plays a key role in supporting the Health Promotion (HP) Manager and ensuring the efficient coordination of administrative operations. This position is responsible for preparing documentation and coordinating briefings for conferences, meetings, and appointments, while providing a broad range of administrative and clerical support.

Key responsibilities include data entry, document preparation, correspondence management, distribution of information, and tracking follow-up actions. The incumbent coordinates meetings by scheduling participants, preparing and distributing agendas, recording and distributing minutes, and ensuring all logistical requirements are met.

The Administrative Assistant also manages the event calendar and supports the planning and delivery of events by coordinating registrations, booking venues and technical equipment, and arranging event set-up as required. Additional responsibilities include scheduling appointments, coordinating travel arrangements, and providing administrative support for organizational taskings, projects, and promotional campaigns.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment while delivering exceptional administrative support.

QUALIFICATIONS NEEDED

Education, Certifications and Licenses

College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field

Experience

• In office administration and records management
• In making travel arrangements and travel claims
• In invoice and order processing
• In organizing meetings and schedules
• In drafting and distributing correspondence
• In the preparation of reports
• In maintaining web ready graphics, and desktop publishing
• In using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing

Competencies

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

LANGUAGE REQUIREMENTS

• English Essential / Bilingual (English and French) an asset
• Reading: Functional
• Writing: Functional
• Oral: Functional

BENEFITS AVAILABLE

• Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.
• Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
• Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.
• Learning and Development: Tuition Reimbursement Program, online learning opportunities including a LinkedIn Learning subscription and second language training.
• Perks: Discounts through CF One Member Appreciation.
• Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits

OTHER INFORMATION

This is an on-site position with an assigned work location.

START DATE

November 16 2026

INCLUSION AND ACCOMMODATION

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported.We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.