Administrative Assistant - KHS Business Operations

University of Regina Careers; Regina; On-site; CAD 46,000 - 62,000; Full time

Benefits offered by this job

Health/Dental/Vision Benefits

Defined Benefit Pension Plan

Job summary

University of Regina is seeking an Administrative Assistant in KHS Business Operations to provide vital administrative support for programs and services within the Faculty of Kinesiology and Health Studies.

The role covers client services, back-up for Academic Services, and requires strong Excel, ActiveNet, and financial processing skills. Join a collaborative team and contribute to a dynamic campus environment.

Qualifications

• Grade 12 supplemented by a recognized business course.
• Minimum of three to five years of related experience.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Process memberships for non-credit areas and manage user groups.
• Process financial transactions and reconcile cash.
• Sell parking permits, tickets for games or events.
• Update manuals and publish information materials.
• Respond to inquiries and distribute service information.
• Train and supervise KHS Client Services staff when required.
• Maintain locker records and season ticket data.
• Assist with promotions of sports camps and tickets.

Skills

Cash handling

Office software

ActiveNet

Microsoft Excel

Communication

Teamwork

Customer service

Education

Grade 12 + business course

3–5 years related experience

Tools

ActiveNet

Microsoft Office

Job description

Administrative Assistant - KHS Business Operations

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Posting Summary

Competition Number: 20260166A/S

Position Title: Administrative Assistant - KHS Business Operations

Faculty/Department: Faculty of Kinesiology and Health Studies

Unit: KHS-Other

Employee Group: CUPE 5791

Collective Agreement: CUPE 5791

Consideration: Open with preference given to CUPE 5791 members (NON-RESEARCH)

Job Family: Operational Services Category Staff

Number of Vacancies: 1

Position Summary

Are you a detail-oriented professional eager to provide vital administrative support within the Faculty of Kinesiology & Health Studies, ensuring seamless delivery of programs and services? Join us as our new Administrative Assistant!

This position is responsible for administrative support in the delivery of all programs and services offered by the Faculty of Kinesiology & Health Studies (KHS) Client Services, as well as back-up coverage for the Academic Services desk.

What You’ll Do:

• Process memberships for non-credit areas; set up special user groups with appropriate membership plan; resolve issues; invoice special user groups;
• Process financial transactions; reconcile cash; prepare cash transmittals;
• Sell parking permits, athletic game or event tickets;
• Update and maintain information and procedural manuals;
• Receive, evaluate and respond to all incoming inquiries and requests;
• Prepare and/or distribute relevant materials, information, communication and/or marketing material for all services;
• Update, publish, and distribute the Summer Sports School brochure and all other course schedule information documents;
• Assist with training and supervision of KHS Client Services staff members. As required, provide training to students who use the ActiveNet system;
• Process locker renewals; perform clean outs; maintain locker records;
• Update the annual season ticket database and related gym mapping; recommend and implement changes. Work with athletic staff on promotion of sport camps, season tickets, etc.;
• Perform various system maintenance duties (i.e. merge duplicate IDs, batch various jobs, monitor alert text and deletions);
• Order supplies and materials as required;
• Work in KHS Business Operations team environment and assist or provide back-up as required.
• Plus More: Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success!

Why Join Us?

At the University of Regina, we’re more than just a campus – we’re a community! Join our team and enjoy:

• Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff.
• Professional Growth: We support your development, offering opportunities for advancement and learning.
• Work-Life Balance: We value your well-being and know your personal life is most important!
• Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
• Innovation Culture: We encourage fresh ideas and innovative thinking.
• Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more!

Position Requirements

What You’ll Bring to this Position:

• Grade 12 supplemented by the successful completion of a recognized business course
• Minimum of three to five years of experience directly related to the duties specified
• An equivalent combination of education and experience may be considered

Skills That Will Ensure Your Success in the Role:

• Demonstrated experience in accounting and cash management principles and procedures is required including experience in financial reconciliation of accounts, invoicing, processing financial transactions, cash transmittals, cash registers, POS, and cash reconciliation;
• Demonstrated knowledge of and skill in office practices, principles and procedures;
• Demonstrated knowledge of and skill in the use of Microsoft Office software (Word and Excel);
• Must have demonstrated experience and skill in the ActiveNet software system. Equivalent experience in complex database systems may be considered;
• Experience in the application of the University of Regina’s policies, standards and procedures related to KHS non-credit registration, memberships and facility bookings; or equivalent experience;
• Demonstrated knowledge of the programs and services offered by the KHS is an asset;
• Must have the ability to communicate effectively, both verbally and in writing. Ability to accurately create, compose and edit a variety of written/electronic material and types of documents;
• Compiling and analyzing data and creating reports;
• Proficiency in statistical reporting;
• Experience in records management and tracking of information;
• Demonstrated knowledge of appropriate methods to deal with confidential material;
• Proven ability to meet competing deadlines and work within time constraints;
• Demonstrated ability to organize multiple tasks, while maintaining accuracy and attention to detail, and to analyze complex problems;
• Ability to make effective administrative/procedural decisions and recommendations;
• Ability to deliver excellent customer service;
• Ability to develop and maintain strong working relationships with faculty, staff and public clientele;
• Ability to work as part of a team.

Physical Demands Pay Grade CUPE Phase 4 Salary Range $45,591.00 - $61,570.60 Status Term Work Hours Duration (if Term/Temporary) 7 month term (October 2026 - April 30, 2027) with possibility of extension or being made permanent Full-Time/Part-Time Full Time Preference Posting No Preference Target Posting Not Targeted Additional Information Contact Information Job Open Date 09/28/2026 Job Close Date 10/04/2026 Open Until Filled No Special Application Instructions

Safety Statement The University is committed to maintaining a safe and healthy workplace and strengthening a culture of safety across the campus community. All employees share responsibility for contributing to a safe working environment.

Diversity Statement The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by The Saskatchewan Human Rights Code, 2018.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Required

Required Documents

• Cover Letter
• Resume/Curriculum Vitae
• Reference Contact Info

Optional Documents