Administrative Support - Programs

University of Regina Careers; Regina; On-site; CAD 46,000 - 62,000; Full time

Benefits offered by this job

Health/Dental/Vision Benefits

Flexible spending account

Defined Benefit Pension Plan

Job summary

University of Regina invites applications for Administrative Support - Programs at the Hill Levene School of Business. The role focuses on convocation coordination, administrative processing, and academic support for student programs on campus.

Three years of related experience, Grade 12 with business coursework, and knowledge of Banner are preferred. This full-time on-campus position offers balanced work hours and a pathway to growth within a dynamic university community.

Qualifications

• Grade 12 with the successful completion of recognized business course(s).
• Minimum of three years’ related experience in a position requiring close attention to detail.
• Combination of education and experience may be considered.
• Completion of some university classes is an asset.

Responsibilities

• Convocation coordination: manage student applications, verify program requirements, update records, coordinate with external partners for graduation ceremonies.
• Handle convocation event logistics and documentation; support letters for student work visas.
• Coordinate textbook adoptions and case study orders, process deferred exams, and manage grade change requests.
• Gather information on academic misconduct and back up other Programs Team positions as needed.
• Engage globally by supporting diverse tasks to strengthen the School of Business environment.

Skills

Microsoft Office

Attention to detail

Customer service

Written communication

Policy knowledge

Documentation

Time management

Education

Grade 12 + business courses

Some university courses

Tools

Banner

Job description

Administrative Support - Programs

Position Details

Posting Summary Competition Number 20260165A/S Position Title Administrative Support - Programs Faculty/Department Hill Levene School of Business Unit Hill Levene School of Business- Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1

Position Summary Are you passionate about fostering responsible business education and enabling impactful student experiences? We’re seeking an Administrative Support professional to drive essential functions within the dynamic Hill Levene School of Business.

At our institution, you’ll be at the forefront of facilitating transformative learning experiences and contributing to a vision where responsible business practices flourish through education and research. If you’re dedicated to inclusivity, social justice, and fostering engagement within local, national, and global communities, this role is your gateway to making a meaningful difference.

What You’ll Do

• Convocation Coordination: Manage the administrative aspects of student applications, verify program requirements, update student records, and coordinate with external partners for graduation ceremonies.
• Administrative Processes: Handle convocation event logistics, generate necessary documentation, and facilitate completion letters required for student work visas.
• Academic Support: Coordinate textbook adoptions and case study orders, process deferred exams, manage grade change requests, gather information on academic misconduct, and serve as backup for various tasks of other administrative positions in the Programs Team when required.
• Engage Globally: Contribute to diverse tasks as needed to support the thriving environment of the Schools of Business.
• Plus More: Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success!

Why Join Us?

• Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff by assisting the University in managing the arrangements with supporters that enrich the opportunities available to students.
• Work-Life Balance: We value your well-being and know your personal life is most important!
• Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
• Innovation Culture: We encourage fresh ideas and innovative thinking.
• Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more!

Position Requirements

• Grade 12 with the successful completion of recognized business course(s); and
• Minimum of three years’ related experience in a position requiring close attention to detail
• Combination of education and experience may be considered;
• Completion of some university classes is an asset.

Skills That Will Ensure Your Success in the Role

• Demonstrated knowledge and skill in the use of Microsoft Office (Outlook, Word, Excel, Access) with preference for experience using Banner;
• Ability to organize multiple tasks and meet deadlines while maintaining accuracy and strong attention to detail;
• Ability to deal effectively in a courteous, cooperative and confidential manner with students, staff and the public;
• Ability to communicate effectively, both verbally and in writing;
• Ability to understand and execute oral and written instructions;
• Ability to create, compose, and edit written materials;
• Knowledge of University policies and procedures and the Hill School of Business programs and program requirements;
• Skill in the use of operating basic office equipment.

Physical Demands and Pay

Pay Grade CUPE Phase 4 Salary Range $45,591.00 to 61,570.60 Annually Status Term Work Hours Monday to Friday 8:00 a.m. – 4:30 p.m. on campus. Duration (if Term/Temporary) Term ending on August 16, 2027 (with a possibility of extension/becoming permanant) Full-Time/Part-Time Full Time Preference Posting No Preference Target Posting Not Targeted Additional Information Contact Information Job Open Date 09/24/2026 Job Close Date 09/30/2026 Open Until Filled No Special Application Instructions

Safety Statement

The University is committed to maintaining a safe and healthy workplace and strengthening a culture of safety across the campus community. All employees share responsibility for contributing to a safe working environment.

Diversity Statement

The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by The Saskatchewan Human Rights Code, 2018.

Supplemental Questions

• How many years of experience do you have in this type of position?
  • 0-1
  • 1-3
  • 3-5
  • 5-7
  • 7+
• What is the highest level of education attained?
  • GED
  • High School Diploma
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • PHD
• Do you have demonstrated proficiency in word and excel? If so, please provide a list of examples of the types of documents you have prepared.

  (Open Ended Question)

Documents Required

• Resume/Curriculum Vitae
• Cover Letter