Assistant Coordinator - Fitness Centre (Main Campus), Faculty of Kinesiology

University of Calgary; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

The University of Calgary's Active Living department is seeking a Full-time Temporary Relief Assistant Coordinator for the Fitness Centre on the main campus. This front-line role supports operations, staffing and customer service across multiple fitness facilities, including scheduling, training, and risk management.

The successful candidate will have a post-secondary degree in a related field, CPR/First Aid, and at least two years' fitness centre and front-line experience, with strong

Qualifications

• Completion of at least 3 years of a post-secondary degree in a related field (Kinesiology, Sport or Recreation Management preferred).
• Current CPR-Level C/Standard First Aid/Automatic External Defibrillator Certifications.
• A minimum of two years of professional experience working in a fitness centre.
• A minimum of two years of professional experience in front-line customer service.
• Demonstrated leadership experience and strong organizational skills.
• Staff scheduling experience is an asset.

Responsibilities

• Coordinate and supervise operations within the Fitness Centre and related areas.
• Maintain daily staff schedule and create term-based schedules.
• Lead and mentor part-time and junior staff and develop staff protocols.
• Provide excellent customer service and handle program registrations and payments.
• Ensure access control, safety, and security; enforce policies.
• Lead cleaning, maintenance, and safety checks; inspect equipment and coordinate repairs.

Skills

Staff scheduling

Leadership

Communication

Customer service

Cash handling

Front-line experience

Problem solving

Education

Post-secondary degree (3 years) in related field (Kinesiology, Sport or Recreation Management preferred)

Tools

Microsoft Excel

PowerPoint

Teams

PeopleSoft

Job description

Description

The Active Living in the Faculty of Kinesiology is currently seeking a Full-time Temporary Relief Assistant Coordinator for approximately 13 months.

The University of Calgary Active Living department is one of the largest and most diverse recreation departments based on a North American campus. Active Living has a team of 40 full time and up to 600 part time staff. On an annual basis our staff handle 47,000 registrations in over 75 recreational and sporting activities, and provide facility access to over a million users to our facilities: North America's largest Outdoor Centre with climbing and bouldering walls, a gymnastics centre, an Olympic sized pool, a fitness centre with 200 m track, Canadas largest university racquet centre, five gymnasiums and access to the Olympic Oval. The Outdoor Centre also provides its students and community over 16,000 outdoor equipment rental orders each year. Active Living vision is to enrich our community by providing exceptional experiences through our facilities, programs, and services, fostering lifelong active living for all.

The Health and Wellness unit offers a wide range of programs and services to support individuals in the attainment of an improved quality of life and optimal health. Programs and facilities in this area include fitness centres, group fitness, adapted and rehabilitative programming, and personal and group training. Facilities and programming are available to students, faculty and staff, and the general public. The area is led by a team of health professionals that include Certified Exercise Physiologists and Kinesiologists.

The Fitness Centre is the flagship facility in the University of Calgary Active Living department. It boasts a minimum of 500,000 users annually, with approximately 67% of all University of Calgary students, 300 faculty and 500 staff using the facility each year. The facility will admit 11,000-15,000 patrons each week during the peak periods.

The Assistant Coordinator, Fitness Centre reports to the Manager, Health and Wellness, and has accountabilities to the Coordinator, Fitness Centre. This role is front-facing with shifts closely mirroring operation hours which are as follows: Monday through Thursday 6:00am-10:30pm, Friday 6:00am-9:30pm and Saturday through Sunday 8:00am-8:30pm. Shifts will be scheduled based on operational need, working 5 consecutive days/week, 7 paid hrs./day. The incumbent must have the flexibility to work mornings, afternoons, and evenings. Peak periods run September-November and January-March.
Please note that this position will require moderate physical demands related to the organization, cleaning, tidying and maintenance of the centre and its equipment.

Summary of Key Responsibilities (job functions include but are not limited to):

Operational

• Assists in the coordination and supervision of all operations within the Fitness Centre (Main Campus) and associated fitness areas (Gold Fitness Alcove; Yamnuska Hall Fitness Centre), seeking out and implementing improvement opportunities in consultation with the Coordinator, Fitness Centre and Manager, Health and Wellness
• Supports operations within the associated fitness areas (High Performance Studio; Research Exercise Centre; Study Treadmills; Fitness and Bouldering Centre), seeking out, recommending, and implementing improvement opportunities in consultation with the Coordinator, Fitness Centre and Manager, Health and Wellness
• Continually updates and maintains the day-to-day staff schedule, ensuring all staffing hour limits are followed
• Assists in the creation of the schedule, by term
• Suggests and discusses improvements in operations where necessary with the Coordinator/Manager
• Acts as a leader, mentor and role model to part-time and junior staff; monitoring and discussing performance of staff with Coordinator and/or Manager where appropriate
• Assists in the training of part-time and junior staff and assists the Coordinator in developing staff protocols
• Participates in quarterly staff meetings, assisting the Coordinator in the creation of a relevant agenda
• Delegates and ensures a continuous and even staff presence on the main gym floor, track level, and front desk
• Ensures the Fitness Centre maintains a professional, inclusive, and welcoming atmosphere
• Provides continual updates on Fitness Centre operations to the Coordinator, Fitness Centre and Manager, Health and Wellness where appropriate
• Ensures track closures are properly completed
• Ensures the Fitness Centre opens and closes as per scheduled operation hours
• Ensures accurate record keeping for the sake of risk management (cleaning and maintenance records, etc.)
• Tracks supply levels; notifies Coordinator when orders are necessary, ensuring operational supplies are maintained
• Completes other duties related to the operations of the Fitness Centre and associated areas, as assigned by the Coordinator/Manager

Client Services and Front Line Customer Service

• Provides and models excellence in customer care
• Provides an initial point of contact to all Fitness Centre clients, instructors, trainers and other stakeholders and to greet all clientele with a friendly verbal greeting, eye contact and a smile
• Responds to patron questions and concerns in a friendly and professional manner
• Obtains detailed and current knowledge on all Fitness Centre and Active Living services and programs, promoting and providing information to customers and clients
• Processes program registrations, memberships and day passes on the University computerized systems
• Accurately assesses fees, processes payments, authorizes credit card payments, and balances daily deposits
• Ensures security of sensitive client information
• Knows and follows all Payment Card Industry (PCI) compliance standards
• Acts as the front-line authority who deals with customer complaints or exceptions to policies and procedures, escalating where necessary
• Orients patrons on equipment unfamiliar to them
• Provides spotting services to patrons
• Approaches and diplomatically suggests corrections on any improper or dangerous techniques being used on the floor or equipment by patrons
• Assists with communications of Fitness Centre updates, events and closures to all stakeholders
• Maintains the display and supplies of marketing materials for the Fitness Centre front desk, and ensuring the area is neat and professional in appearance
• Responsible for new member orientations, including scheduling bookings and training staff on how to conduct proper orientations
• Controls access at the front gates, ensuring all members entering the facility have a valid membership, pass or wristband
• Ensures that all alternate doors and exits are always secured
• Continually monitors the elevator entrance, ensuring only patrons with mobility issues are using the elevator entrance; enforcing access control when necessary
• Controls access to the various studios and alternate training areas

Facility and Equipment Maintenance

• Leads the cleaning and tidying of the Fitness Centre and other associated fitness facilities and ensures the completion of all maintenance and cleaning checklists
• Ensures accountability in all cleaning and maintenance activities within the Fitness Centre and associated fitness facilities, escalating with the Coordinator and/or Manager where appropriate
• Performs daily inspections on recently cleaned and maintained equipment and ensuring duties are being properly completed; following up with staff, educating on proper cleaning and maintenance procedures, and escalating with the Coordinator and/or Manager where appropriate
• Assists the Coordinator in the continual update of cleaning and maintenance checklists
• Diagnoses and attempts light repairs of malfunctioning equipment where skill set and abilities allow; ordering service from a University approved fitness repair company when necessary
• Provides continual updates on equipment issues to the Coordinator and to staff
• Completes thorough monthly safety checks; ensuring deficiencies are dealt with in a timely manner; overseeing repairs through to the end

Facility Safety and Security

• Initiates proper emergency and incident procedures
• Properly documents all emergencies and incidents in accordance with University policy and informs/escalates to the Coordinator or Manager as appropriate
• Knows all policies of the Fitness Centre; politely and assertively enforcing where necessary
• Completes daily checks of the First Aid kit, ensuring supplies are maintained and restocked where necessary
• Puts safety and security considerations above all others

Qualifications / Requirements:

• Completion of at least 3 years of a post-secondary degree in a related field (Kinesiology, Sport or Recreation Management preferred)
• Current CPR-Level C/Standard First Aid/Automatic External Defibrillator Certifications
• A minimum of two years of professional experience working in a fitness centre is required
• A minimum of two years of professional experience working in a front-line customer service position is required
• Demonstrated professional experience in a leadership role
• Strong organizational skills
• Staff scheduling experience considered an asset
• Demonstrated experience handling cash and payment transactions
• Demonstrated professional experience as a key holder
• Must be available to work morning, afternoon, evening shifts on both weekdays and weekends
• Strong communication, organizational and personal effectiveness skills
• Working knowledge of computer software applications including Microsoft Excel, PowerPoint, and Teams
• Working knowledge of using tools to conduct maintenance and repairs
• Experience in fitness equipment maintenance and repairs considered an asset
• Working knowledge of PeopleSoft and related University systems considered an asset
• Comprehensive knowledge of services and programs offered throughout Active Living an asset

Application Deadline: October 12, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Admin Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([e-mail]) and requests for accommodations can be sent to People & Culture ([e-mail]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.