Administrative Assistant – Invoicing, Exports & Reception

Lever, Inc.; Winnipeg; Hybrid; CAD 35,000 - 48,000; Full time

Job summary

Sunrise Farms is seeking an Administrative Assistant at our Winnipeg plant to process, verify and reconcile invoices and issue payments to suppliers, while assisting the reception area and administration team.

The role requires handling telephone messages, mail, courier coordination, inventory of stationery and supplies, and management of export documentation. Strong organizational and communication skills are essential, with 2–3 years of related office experience.

Qualifications

• Grade 12 education or equivalent.
• Certificate or diploma in Business Administration is an asset.
• 2-3 years' experience in a related office role.
• Strong communication and organizational skills.

Responsibilities

• Receive, direct and relay telephone messages.
• Distribute incoming/outgoing mail as well as maintenance of the postage machine. Receive and distribute all general correspondence.
• Coordinate courier services for the company as well as review and negotiate rates.
• Manage the inventory of company stationery and supplies as well as place orders. Periodically review and negotiate better pricing for supplies.
• Coordinate the repairs and maintenance of office equipment (copy machines, postage machine, etc.).
• Greet, assist and/or direct visitors and the general public.
• Process accounts payable transactions for freight and analyze freight reporting at month end. Responsible for maintaining current freight information for all carriers (freight rates, fuel surcharges, etc.)
• Maintain a professional and clean workspace which includes desk, reception area and storage room.
• Conducting and working with various departments to make sure Exports are loaded and invoiced. Management of export documentation.

Skills

Time management

Communication

Multitasking

Organization skills

Education

Grade 12 education or equivalent

Certificate or diploma in Business Administration asset

Tools

Microsoft Office

Freight Accounting

Job description

Sunrise Farms is seeking an Administrative Assistant at our Winnipeg plant to process, verify and reconcile invoices and issue payments to suppliers, while assisting the reception area and administration team.

The role requires handling telephone messages, mail, courier coordination, inventory of stationery and supplies, and management of export documentation. Strong organizational and communication skills are essential, with 2–3 years of related office experience.