Administrative Assistant

Lever, Inc.; Winnipeg; Hybrid; CAD 35,000 - 48,000; Full time

Job summary

Sunrise Farms is seeking an Administrative Assistant at our Winnipeg plant to process, verify and reconcile invoices and issue payments to suppliers, while assisting the reception area and administration team.

The role requires handling telephone messages, mail, courier coordination, inventory of stationery and supplies, and management of export documentation. Strong organizational and communication skills are essential, with 2–3 years of related office experience.

Qualifications

• Grade 12 education or equivalent.
• Certificate or diploma in Business Administration is an asset.
• 2-3 years' experience in a related office role.
• Strong communication and organizational skills.

Responsibilities

• Receive, direct and relay telephone messages.
• Distribute incoming/outgoing mail as well as maintenance of the postage machine. Receive and distribute all general correspondence.
• Coordinate courier services for the company as well as review and negotiate rates.
• Manage the inventory of company stationery and supplies as well as place orders. Periodically review and negotiate better pricing for supplies.
• Coordinate the repairs and maintenance of office equipment (copy machines, postage machine, etc.).
• Greet, assist and/or direct visitors and the general public.
• Process accounts payable transactions for freight and analyze freight reporting at month end. Responsible for maintaining current freight information for all carriers (freight rates, fuel surcharges, etc.)
• Maintain a professional and clean workspace which includes desk, reception area and storage room.
• Conducting and working with various departments to make sure Exports are loaded and invoiced. Management of export documentation.

Skills

Time management

Communication

Multitasking

Organization skills

Education

Grade 12 education or equivalent

Certificate or diploma in Business Administration asset

Tools

Microsoft Office

Freight Accounting

Job description

Sunrise Farmsis a group of companies with primary focus in the poultry industry.

From our hatcheries to our "ready to eat" state of the art cooking facilities we service customers in the retail, food service and industrial sectors. We are proud of our support of the Canadian farm as well as our investment in the latest equipment and technologies at our facilities across Canada. Our test kitchens have the most current cooking equipment replicating that used in commercial establishments, to facilitate precision testing. This way you know the product you receive will perform to your expectations. We are proud of our long-standing partnerships with family-owned Canadian chicken farmers to produce high quality products.

Role:

Our Winnipeg plant is seeking an Administrative Assistant. The individual will be responsible for processing, verifying, and reconciling invoices and issuing payment to suppliers. As well as assisting the reception area, and administration team.

Responsibilities:

• Receive, direct and relay telephone messages.


• Distribute incoming/outgoing mail as well as maintenance of the postage machine. Receive and distribute all general correspondence.


• Coordinate courier services for the company as well as review and negotiate rates.


• Manage the inventory of company stationery and supplies as well as place orders. Periodically review and negotiate better pricing for supplies.


• Coordinate the repairs and maintenance of office equipment (copy machines, postage machine, etc.).


• Greet, assist and/or direct visitors and the general public.


• Process accounts payable transactions for freight and analyze freight reporting at month end. Responsible for maintaining current freight information for all carriers (freight rates, fuel surcharges, etc.)


• Maintain a professional and clean workspace which includes desk, reception area and storage room.


• Conducting and working with various departments to make sure Exports are loaded and invoiced. Management of export documentation.

Requirements:

• Sound knowledge of office administration.


• Strong knowledge of software applications such as Microsoft Office and Freight Accounting.


• Basic accounting knowledge is an asset.


• Perform tasks with accuracy and completeness.


• Strong decision-making and time management skills.


• Strong organizational skills with an ability to prioritize and handle multiple tasks.


• Professional, respectful and courteous demeanor at all times.


• Ability to communicate effectively orally and written.


• Works cooperatively and collaboratively with others to achieve goals.


• Professionalism demonstrated on a daily basis.


• Competency in terms of multi-tasking and an ability to maintain an organized office environment.


• Ability to adjust to changing and competing priorities.


• Reliable.


• Quality of work is accurate, thorough and professional looking.


• Grade 12 education or equivalent.


• Certificate or diploma in Business Administration is an asset.


• 2-3 years' experience in a related office role.

At Sunrise Farms we are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other identifying characteristic are encouraged to apply.

Please note that the expected new hire salary range provided is derived from a group of like roles within Sunrise Farms. The final offer amount for this role will be dependent on geographical region, applicable experience, and skillset of the candidate.