Administrative Assistant (Intermediate)

Associated Engineering (ONT) Ltd; Vancouver; Hybrid; CAD 62,000 - 75,000; Full time

Job summary

A leading engineering company in Vancouver seeks an Administrative Assistant to deliver high-quality administrative support. The role involves managing documents, coordinating meetings, and mentoring junior staff. Ideal candidates will have a strong organizational background and be proficient in MS Office. Join a company that values teamwork and offers opportunities for growth in a hybrid work environment.

Benefits

Competitive salary and benefits

Fitness allowance

Company-matching pension program

Ongoing professional development

Qualifications

• 5+ years experience in administrative support, preferably in professional services.
• Proficient in MS Office, including Word, Excel, and PowerPoint.
• Able to work in a fast-paced office environment.

Responsibilities

• Manage document delivery and maintain confidentiality.
• Coordinate meetings and assist with team building activities.
• Provide mentorship to other administrative staff.

Skills

Organizational skills

Time management

Interpersonal skills

Communication skills

Education

Post-Secondary Diploma

Tools

MS Office

SharePoint

PDF-Xchange

Adobe Acrobat

InDesign

Job description

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Job Title

Location

Category

Administration

Job Type

About Us

We are an employee-owned, Canadian company that is passionate about building communities that are vibrant, healthy, and resilient andsupport economic growth. Sustainability is part of every project we undertake, and how we operate our business. Focused locally, we offeruncompromising service to public and private sector clients across Canada.

We proudly have been recognized as one of Canada’s Best Managed Companies for 17 consecutive years resulting in a Platinum Clubmembership. This award recognizes our technical excellence, business performance, innovation, dedication to our staff, and involvement in thecommunity. We have also been a Carbon Neutral Company since 2009 and have EcoAction initiatives across the company.

We know it takes dedicated, talented individuals working together to consistently deliver high-quality work and service to our clients. Weachieve this by promoting collaboration, investing in our people, and fostering a culture that engages and inspires our people to be their best,maximize their potential, and think creatively while applying best practices. If you have what it takes, we want you to join us!

Job Description

We currently have an opening for an Administrative Assistant in our Vancouver office.
Responsibilities will include:
• Timely and proper delivery of various engineering documents, including correspondence, records of meetings, technical memoranda, discussion papers, contract documents and technical specifications, reports, and proposals.
• Assembling and transmitting documents and correspondence internally and externally to staff and clients in various formats.
• Management of records and maintaining confidentiality in accordance with departmental and corporate requirements.
• Updating resumes and team calendars.
• Coordinating meetings, travel, lunch and learns and social gatherings as required.
• Assist with planning team building and other social gathering.
• Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.
• Provide guidance and mentorship to other administrative staff in the operation.

Job Requirements

• Diploma or undergraduate degree in Office Administration an asset.
• 5+ years experience providing administrative support, preferably in an engineering or architectural or other professional services environment.
• Proficient in MS Office, including word processing (Word), spreadsheets (Excel), presentations (Power Point), collaboration (Teams).
• Website maintenance (SharePoint) and database management skills are an asset.
• Knowledge of PDF-Xchange or Adobe Acrobat is an asset.
• Experience in InDesign is an asset.
• Able to work in a fast-paced office environment and remain calm in stressful situations.
• Superior organizational and time management skills; strong attention to detail.
• Superior interpersonal skills and a strong team player.
• Strong oral and written communication skills and technical writing skills.
• Available to work overtime as required or requested, occasionally at short notice.

At Associated Engineering, we have a diverse workforce and a teamwork philosophy. We are committed to the growth and careers of ourpeople, and we take great care in hiring the right people to join our team for the long term. Our unique workplace culture is what sets usapart.
We provide:
• A hybrid work environment that allows for a combination of working from home and in the office.
• Competitive salary and benefits, including a fitness allowance, and company-matching pension program.
• Ongoing support for your growth and development, including a formal professional development program, mentoring programs, trainingopportunities, and professional designation support.

The salary range for this position is $62,000.00 to $75,000.00 and is commensurate with experience relative to this position.

Education

Post-Secondary Diploma

AE is an Equal Opportunity Employer and encourages women, Aboriginal people, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.