Administrative Assistant III

University Health Network; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading healthcare organization in Toronto is seeking an Administrative Coordinator to provide complex administrative support. The role involves managing schedules, budgets, and liaising with external parties. The successful candidate will work independently and as part of a team in a dynamic environment, contributing to impactful healthcare research.

Benefits

Competitive offer packages

Government organization benefits

Close access to Transit

Flexible work environment

Opportunities for development

Corporate discounts

Qualifications

• Three or more years of related administrative support experience.
• Ability to work independently and in a team environment.

Responsibilities

• Manage and maintain calendar/scheduling for the Director.
• Monitor, track and manage research budgets for the research group.
• Perform clerical support functions and exercise considerable judgment.

Skills

Communication

Organizational Skills

Judgment

Education

Bachelor’s degree in business or health management

Tools

Microsoft Office

Job description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Site:Krembil Research Institute
Department:University Health Network - Collaborative Centre for Drug Discovery and Therapeutics
Reports to:Dr. Mark Reed, Co-Lead, Collaborative Centre for Drug Discovery and Therapeutics, and Director UHN Therapeutics
Work Model: On-site
Hours:37.5 hours per week
Shifts: Day
Status:Permanent Full-Time
Closing Date: June 6, 2025

Position Summary:Working under the direction of a collaborative center Co-Lead the Administrative Coordinator exercises judgment and independence to provide complex administrative support services to scientists, staff and trainees. The successful applicant will also work closely with other administrative staff and UHN Research Solutions and Services Departments to resolve issues, as well as liaise with external parties such as the University of Toronto to complete other tasks as assigned.

Duties

• Manage and maintain calendar/scheduling for Institute for the Director
• Develop, organize and maintain electronic and paper filing/retrieval methods, systems or formats
• Monitor, track and manage research budgets for the research group
• Perform clerical support functions
• Perform cross-functional responsibilities, as required
• Perform other duties consistent with the job classification, as assigned
• Exercise considerable judgment and work independently in providing complex administrative support
• proficient in Microsoft Office suite
• Website management is an asset
• Assist in ordering and procurement

Qualifications

Qualifications:

• Completion of a Bachelor’s degree, preferably in business or health management
• Three (3) years or more related administrative support experience
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Ability to produce high quality work
• Ability to main confidentiality
• Ability to work independently while contributing effectively in a team environment.
• Ability to work well under pressure and use good judgement in assessing difficult solutions.

Additional Information

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/ )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.