Administrative Assistant III

UPS; Burlington; On-site; CAD 40,000 - 45,000; Full time

Job summary

UPS in Burlington, Ontario is seeking an Administrative Assistant III to perform advanced administrative duties including reporting, data compilation, and project support. The role may involve directing others and guiding less experienced staff.

The position requires 2+ years of office/warehouse experience, strong analytical and communication skills, and proficiency in Microsoft Office. Schedule is Monday to Friday, 8:00 AM to 4:30 PM, with pay CAD 19.42–21.84 per hour.

Qualifications

• Must have a High School Diploma or international equivalent.
• 2+ years of office or warehouse support experience preferred.
• Strong analytical, communication, problem solving, and time management skills.
• Proficiency with Microsoft Office (Word, Excel, Access, Outlook).
• Accurate and rapid data entry.

Responsibilities

• Executes comprehensive examination of documents including invoices and shipping papers to ensure accuracy.
• Researches and corrects errors from pre-advise information.
• Compiles and saves shipping documents to comply with regulations.
• Prepares complex reports/presentations.
• Performs data analysis using software/databases (e.g., MS Access).
• Provides advanced office support and coordinates information for internal/external contacts.

Skills

Analytical skills

Data entry

Time management

Attention to detail

Communication skills

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Job description

UPS is hiring an Administrative Assistant III at its Burlington, Ontario location. This position performs advanced administrative responsibilities including preparation and analysis of more complex reports, compilation of information from various sources, handling small scale projects, and analysis using various software packages. This position may direct the work of others and provide instruction and guidance to lesser experienced employees.

This position performs general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned. This position may deal with confidential material on a regular basis.

Responsibilities:

• Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy.
• Researches and corrects errors resulting from incorrect pre-advise information.
• Compiles and saves shipping documents (paper or electronic) to comply with government regulations.
• Prepares complex reports/presentations.
• Performs analysis using various software packages and databases (e.g. MS Access).
• Provides advanced office support knowledge and skills.
• Prepares and/or coordinates information for internal and external contacts.

Qualifications:

• High School Diploma, GED, or International equivalent
• 2+ years' office warehouse support experience – Preferred
• Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills
• Proficiency in Microsoft Office (Word, Excel, Access, and Outlook)
• Accurate and rapid data entry

Job Type: Full-Time / Permanent. Schedule: Monday to Friday, 8:00 AM to 4:30 PM. Pay: $19.42 – $21.84 per hour. Flexibility required as this position requires work on some statutory holidays.

High School Diploma, GED, or international equivalent. 2+ years of office or warehouse support experience preferred. Proficiency in Microsoft Office (Word, Excel, Access, Outlook). Strong analytical, communication, problem-solving, and time management skills. Accurate and rapid data entry.