Administrative Assistant

UPS; Mississauga; Hybrid; CAD 23,000 - 26,000; Full time

Benefits offered by this job

Vision, health, and dental benefits

Pension Plan

Free onsite parking

Paid training

Employee discounts

Weekly pay

Job summary

UPS in Mississauga, Ontario is seeking a bilingual (French/English) Administrative Associate to support raters and team leads with clerical and data-entry duties. You will enter data into customer files, prepare documentation, and assist with office tasks on a hybrid schedule.

The role requires 6 months of admin experience, proficiency in French and English, and strong MS Office skills. A bachelor’s degree is preferred and typing speed must be 40+ WPM.

Qualifications

• Minimum 6 months of administrative experience.
• Professional proficiency in both French and English (written and spoken).
• Intermediate computer skills: Word, Excel and Outlook.
• Bachelor's degree or international equivalent preferred.
• Typing speed of 40+ words per minute with high accuracy.
• Ability to learn quickly and adapt to different systems.
• Ability to work with minimal supervision.
• Strong analytical thinking, problem solving, and time management.

Responsibilities

• Assist with clerical and administrative tasks including information gathering, document preparation, photocopying, faxing and file organization.
• Perform data entry and document scanning.
• Complete initial review of customer files and open LVS records as required.
• Support raters with general office duties, including reports, forms and related documentation.
• Answer and route phone calls from partners and other offices.
• Operate the scanning station and maintain document imaging processes.

Skills

Bilingual French/English

Data entry

Microsoft Office

Typing 40+ WPM

Analytical thinking

Time management

Education

Bachelor's degree or international equivalent

Tools

Microsoft Office Suite

Job description

Primary Job Posting Location

Mississauga, Ontario Canada

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description

This bilingual (French/English) position support raters and team lead in routine administrative and operational tasks. Enter data into customer files and collect, prepare, and distribute required documentation.

Job Details

Job Type: Full-Time / Permanent / Hybrid

Workdays: Monday to Friday (must be able to work ALL 5 days of the week)

Shift Hours: 2.30 PM to 10.30 PM (must be able to work a minimum of 40 hrs. per week)

Shift Duration: 8 hours a day (requires flexibility with Start and Finish time)

Work Location: 1930 DERRY ROAD EAST MISSISSAUGA, ON L5S 1E2

Key Responsibilities And Duties

• Assist with clerical and administrative tasks, including information gathering, document preparation, photocopying, faxing, and file organization.
• Perform data entry and document scanning activities.
• Complete the initial review of B3 customer files and open LVS records as required.
• Support raters with general office duties, including reports, forms, claims, and related documentation.
• Answer and route phone calls from partners and other offices.
• Operate the scanning station and maintain document imaging processes.

Requirements

• 6 months of previous administrative experience – Required
• Proficiency in French and English (written and spoken) – Required (regular interactions with clients inside Quebec – 50%)
• Intermediate computer skills: Word, Excel, and Outlook (Microsoft Office) – Required
• Bachelor's degree or international equivalent – Preferred
• Typing speed of 40+ words per minute with 90% accuracy
• Fast learn and adapt skills to different systems
• Ability to work with minimal supervision
• Strong analytical thinking, problem-solving, basic research, attention to detail, and time management skills
• Ability to work in a fast-paced environment

Expenses/Working Conditions

• Adhere to the company’s Appearance Guidelines.

Compensation And Benefits

• Vision, health, and dental benefits after 3 months of service.
• Overtime.
• Weekly Pay/ Direct Deposit- Every Friday.
• Immediate access to UPS ‘Employee Discounts’ upon hiring.
• Paid training.
• Pension Plan.
• Free Onsite Parking.
• Opportunity for advancement within a Fortune 50 Company.

The rate of pay for the successful candidate will range from $17,60/hr to $18,85/hr.

UPS is a diverse and equal opportunity employer. Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process. If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.