Administrative Assistant II

TELUS; Edmonton; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented administrative assistant to provide essential support in a hybrid role. This position involves managing queries, producing reports, and maintaining office operations efficiently. The ideal candidate will demonstrate proficiency in office administration procedures and common business software, ensuring accurate processing of information and budget-related tasks. Join a dynamic team where your organizational skills and attention to detail will help streamline operations and enhance productivity. If you're a self-motivated professional who thrives in a collaborative environment, this opportunity is perfect for you.

Benefits

Comprehensive benefits package

Qualifications

• Ability to investigate issues and make sound judgments.
• Successful experience in an office administration function.

Responsibilities

• Handle queries and produce reports accurately.
• Provide general office administration support.

Skills

Office administration procedures

Budget and payroll reporting

Common business software applications

Keyboarding skills

Problem-solving skills

Education

Experience in office administration

Working knowledge of SAP

Tools

Personal Computer

Job description

Description

KEY PURPOSE: To provide administrative assistance to the department and/or manager(s) in accordance with departmental and administrative procedures, standards, and practices.

MAIN RESPONSIBILITIES:

Administrative Support

• Act as a focal point to handle queries, issues, or discrepancies.
• Produce, compile reports, spreadsheets, statistics, agendas, presentations, graphs, flowcharts, correspondence, lists; maintain, update databases, schedules, website content, etc., utilizing common business or departmental specific software applications.
• Perform a variety of job-related business processing functions related to budgets, payroll, expense statements, invoices, etc., utilizing a variety of corporate systems; verify and/or monitor information for completeness, accuracy, and adherence to standards; investigate variances and initiate corrective action.
• Provide general office administration support such as sorting and distributing mail, reports, and correspondence; maintaining calendars and arranging meetings, conferences, travel, security, etc.; tracking and maintaining files, records, and office supplies.

RESULTS OR OUTCOMES:

Queries are effectively handled and/or referred to others according to established procedures, practices, and standards. Accurate and timely preparation, production, processing, and distribution of reports, documents, and correspondence according to procedural requirements. Budget variances are identified, recorded, and resolved or referred to others in a timely fashion. Files and records are current and accurate.

KEY JOB REQUIREMENTS:

• Skills and Knowledge of office administration procedures and practices.
• Knowledge of job-related business processes to assist with budget, payroll reporting, and related functions.
• Familiarity with job-related systems and databases.
• Proficiency in common business software applications.
• Ability to operate standard office equipment.

Effort

• Focus on monitoring and analyzing detailed data.
• Keyboarding skills.

Responsibility

• Produce and process information accurately and in a timely manner.
• Monitor information, identify discrepancies, and initiate corrective actions.

Working Conditions

• Hybrid role based in a professional office setting, requiring a minimum of 3 days per week on-site.

OTHER:

Performs other functions as assigned which do not affect the value of the job.

Compensation:

$21.35 per hour plus comprehensive benefits package.

Qualifications

• Ability to investigate issues, make sound judgments, and present recommendations to management.
• Ability to deal with individuals from all organizational levels, both internal and external customers.
• Successful experience in an office administration function.
• Working knowledge of Personal Computer business software and/or corporate systems.
• Working knowledge of SAP.
• Good judgment in discerning priorities and making decisions based on logical assumptions and factual information.
• Ability to compile information, analyze data, and make sound judgments.
• High accuracy and attention to detail.
• Keyboarding skills.
• Personal Computer navigational skills.
• Professional oral and written communication skills.
• Fluent in English.
• Self-motivated with minimal supervision.
• Ability to handle customer interactions effectively.
• Problem-solving skills to identify issues, take appropriate action, and escalate when necessary.
• Ability to work effectively in a team and collaborate across departments.
• Ability to perform under pressure in a fast-paced environment.
• Strong planning and organizational skills to meet deadlines.
• Commitment to continuous learning and passing all required exams.
• Must meet applicable testing requirements.