Administrative Support II - Clinical Trials Assistant, Regulatory Team

Alberta Health Services; Edmonton; On-site; CAD 30,000 - 60,000; Full time

Job summary

Join a forward-thinking healthcare organization as an Administrative Support II, where you will play a vital role in facilitating clinical trials. This dynamic position requires strong organizational and communication skills, as you will manage various administrative tasks while collaborating with clinical staff and external vendors. Your attention to detail and ability to multitask will be essential in this fast-paced environment. With opportunities for growth and a supportive team, this role is perfect for someone passionate about healthcare and clinical research. If you thrive in a challenging yet rewarding setting, we invite you to apply and make a difference.

Qualifications

• 1-2 years’ experience in a clinical trials setting.
• Proficiency in Microsoft Office and document management systems.

Responsibilities

• Organizing and completing administrative tasks for clinical trials.
• Supporting data entry, meeting coordination, and documentation management.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Multi-tasking

Education

Completion of Grade 12 or equivalent

Post-secondary education in a health-related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Job description

Your Opportunity:

The Administrative Support II - Regulatory Clinical Trials Assistant is a key multi-skilled administrative position that supports the implementation and facilitation of Clinical Trials within our Unit. This role involves organizing and completing administrative tasks related to educational requirements, initiation, and oversight of clinical trials conducted under Good Clinical Practices. Responsibilities include data entry, meeting coordination, audit and study monitoring visit support, correspondence, meeting minutes, and documentation management. The incumbent must maintain confidentiality, demonstrate strong organizational skills, attention to detail, multi-tasking ability, problem-solving, and communication skills. They will collaborate with clinical trial staff, physicians, and external vendors, working independently and as part of a team in a fast-paced environment. This position supports our Quality & Regulatory team and is crucial for coordinating related activities.

Description:

As an Administrative Support II, you will utilize administrative or specialized skills to support departmental procedures, practices, and initiatives.

• Acute Care Alberta:
• Primary Care Alberta:
• Recovery Alberta:

Classification: Administrative Support II

Union: AUPE GSS

Unit and Program: Clinical Trials Unit, Cancer Care

Primary Location: Cross Cancer Institute

Location Details: As Per Location

FTE: 1.00

Posting End Date: 07-MAY-2025

Temporary Employee Class: Temp F/T Benefits

Date Available: 02-JUN-2025

Temporary End Date: 05-JUN-2026

Hours per Shift: 7.75

Length of Shift in weeks: 2

Shifts per cycle: 10

Shift Pattern: Days

Days Off: Saturday/Sunday

Minimum Salary: $21.30

Maximum Salary: $25.89

Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of Grade 12 or equivalent.

Additional Required Qualifications:

1-2 years’ experience in a clinical trials setting, understanding of regulatory documents, monitoring, and start-up processes. Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Adobe Acrobat. Ability to prioritize and multi-task in a busy environment. Experience with databases and document management systems. Physical ability to sit for extended periods, lift up to 40 lbs., and perform repetitive motions. Ability to transport materials and operate carts. Excellent attendance is required due to daily interactions and coordination with external vendors. Please attach a resume and cover letter explaining how your education and experience meet these requirements.

Preferred Qualifications:

Post-secondary education in a health-related field preferred. Experience with clinical trial regulatory documentation, databases, or document management systems. Training in Good Clinical Practice, ICH, and Health Canada Regulatory requirements.