Administrative Assistant

Airswift; Edmonton; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant II to provide vital support in the Oil & Gas sector. This role offers a unique chance to join a high-performing team in Edmonton, where you will manage diverse administrative tasks, coordinate meetings, and mentor junior staff. Your organizational skills and proficiency in Microsoft Office will be key in ensuring smooth operations. If you are detail-oriented and proactive, this opportunity to contribute to a leading project in Alberta's vibrant Oil & Gas industry is perfect for you.

Qualifications

• Proven administrative coordination experience, ideally in Oil & Gas.
• Strong organizational skills with the ability to prioritize tasks.

Responsibilities

• Provide day-to-day administrative support to individuals or departments.
• Manage calendars, schedule meetings, and handle correspondence.
• Mentor and guide junior administrative staff as needed.

Skills

Verbal Communication

Written Communication

Organizational Skills

Proficiency in Microsoft Office

Customer-focused Attitude

Tools

Microsoft Office

Email/Calendar Systems

Job description

Administrative Assistant II

Location: Edmonton, AB

Type: 1-Year Contract (Possibility of Extension)

Industry: Oil & Gas

Airswiftis hiring an Administrative Assistant II to support one of our major clients in the Oil & Gas industry. This is a great opportunity to join a high-performing team in Edmonton, AB.

In this role, you’ll be a key administrative partner, handling a wide range of tasks from scheduling and record keeping to coordinating meetings and supporting special projects. You’ll also have the chance to take on leadership responsibilities, mentor junior staff, and help improve processes across the department.

Key Responsibilities:

• Provide day-to-day administrative support to individuals or departments.
• Manage calendars, schedule meetings, handle correspondence, and organize records.
• Coordinate meetings, conferences, and logistics for onsite and offsite events.
• Order office supplies, manage mail distribution, and support project reporting.
• Maintain confidentiality while working with sensitive business information.
• Mentor and guide junior administrative staff as needed.

What You’ll Bring:

• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to prioritize multiple tasks.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and email/calendar systems.
• Proven administrative coordination experience, ideally within Oil & Gas or industrial settings.
• A customer-focused attitude with the ability to work independently and as part of a team.

If you're a proactive and detail-oriented administrative professional looking for your next opportunity in the Oil and Gas sector, we want to hear from you!

Apply today to join Airswift and contribute to a leading project in Alberta’s Oil & Gas industry.