Administrative Assistant I - Stroke Prevention

University Health Network; Toronto; On-site; CAD 32,000 - 40,000; Part time

Benefits offered by this job

Competitive offer packages

HOOPP pension plan

Transit access

Flexible work environment

Development opportunities

On-site gyms

Job summary

University Health Network is seeking an Administrative Assistant I, Medical in the Stroke Prevention department at Toronto Western Hospital. The role provides essential clerical and patient administration duties in a busy hospital unit, coordinating referrals and appointments while maintaining charts and calendars.

Requires Grade XII and an office administration certificate; EPIC EMR experience is mandatory.

Qualifications

• Completion of Grade XII is required.
• Post-secondary office administration program certificate is preferred.
• Experience using EPIC EMR for patient records is essential.
• Two years of related clerical experience is required.
• Proficiency with Microsoft Office and data entry is expected.

Responsibilities

• Perform reception responsibilities.
• Provide clerical support and triage referrals.
• Organize and maintain patient charts (electronic and paper).
• Coordinate appointments, meetings and events.
• Maintain calendars and unit administrative functions.
• Ensure efficient operation of the unit within authority.

Skills

Organization

Time management

Prioritization

Interpersonal skills

Customer service

Education

Grade XII

Office administration certificate

Tools

EPIC EMR

Microsoft Office

Job description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: CUPE Clerical Bargaining Unit
Number of vacancies: 1
New or Replacement Position: Replacement
Site:Toronto Western Hospital
Department:Krembil Brain Institute - Secondary Stroke Prevention
Reports to: Physician
Salary Range: $23.14 to $28.92 per hour
Hours: 12-15 hours per week
Shifts:Mondays/Thursday 8-4pm (approximately)
Status: Permanent Part-Time
Closing Date:September 15, 2026

Position Summary

TheAdministrativeAssistant I, Medical is responsible forprovidingadministrative support within the Stroke Prevention department at Krembil Brain Institute -Toronto Western Hospital. This position with the secondary stroke prevention department at Toronto Western Hospital

Duties

• Performing reception responsibilities
• Providing clerical support
• Triaging referrals (as required)
• Organizing andmaintainingpatient charts, electronic and paper information filing systems
• Performing patient administration functions including scheduling and coordinating appointments/meetings/events
• Maintaining written and/or electronic calendar/schedules, etc
• Coordinating unit administrative functions
• Ensuring the efficient operation of the unit, within the scope of authority
• Performing other duties consistent with the job classification, asrequired

• Completion of Grade XII
• Completion of a recognized post-secondary office administration program at the certificate level or equivalent preferred
• Must have experience using EPIC EMR for patient records
• Two (2) year related clerical experiencerequired
• Previouson-the-job word processing and spreadsheet experiencerequired; experience working inanMicrosoft Office software environment
• Experience with EPIC patient software.
• Experience working in a health care environment
• General knowledge of office practices,processesand procedures
• Knowledge of medical terminology
• Knowledge of Emergency Assistance Codes
• Excellent organizational, time management and prioritization skills
• Very goodinterpersonal and customer service skills
• Good data entry/keyboarding skills
• Good verbal and written communication skills
• Goodproblem solvingskills
• Ability to produce high quality workin accordance withHospital standards
• Ability to work effectively and safely when dealing with stressful situations

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.