Administrative Assistant I

SAIT; Calgary; On-site; CAD 46,000 - 57,000; Full time

Job summary

SAIT is seeking an Administrative Assistant I to support its School of Manufacturing and Automation. This role includes preparing documents for students, facilitating student interactions, and various administrative support tasks. Ideal candidates will have a High School diploma, strong customer service skills, and relevant administrative experience.

Benefits

Comprehensive benefits

Collaborative work environment

Career development opportunities

Qualifications

• High School Diploma required.
• 3-5+ years of administrative experience preferred.
• Customer service experience is necessary.

Responsibilities

• Prepare digital documents for incoming student intakes.
• Facilitate communication with students and staff.
• Support faculty with administrative tasks.

Skills

Customer service

Communication Skills

Organization

Attention to detail

Data integrity auditing

Education

High School Diploma

Administrative Professional diploma

Tools

Microsoft Office

Job description

SAIT’s School of Manufacturing and Automation, and School of Transportation provides the skills-based training and development to prepare students for a career in Alberta's rapidly growing transportation, manufacturing and automation sectors. We provide applied learning in action through our trades and technology programs.

The Opportunity

This position requires a high level of professionalism, strong communication skills (verbal/non-verbal, language/interpersonal skills), organization and attention to detail, computer information literacy, records information management, data integrity auditing and a keen focus on providing excellent, serviced-focused interactions with students and staff. The individual must be able to consistently communicate with applicants, students, team members and stakeholders to consolidate feedback. They must be a self-starter and take ownership of the required workflow to ensure timelines are met and processes are followed.

The Role

• Prepare all digital documents for incoming intakes of students, including course schedules, orientation packages, etc.
• Data entry for DCU, SOLAR, and ATOMS (as required)
• Admission’s process (as required); weekly review of Argos report, spreadsheet update, e-mails sent to inform students on processes, deadlines, missing documents, etc.
• Facilitate Student for a Day for prospective students; includes coordinating with instructors to schedule
• Faculty support including assisting with booking travel, expense claims, ordering books, etc.
• Distance Ed program support (credit), as required. Includes setting up adjunct contracts, CRN setup, license requests and distribution, update payroll spreadsheet for submission.
• Establish and maintain working relationships with internal and external stakeholders
• Act as a point of contact through various communication platforms for students, staff, and faculty
• Manage and maintain various department records as required for items such as expense approvals, p-card reconciliations, professional development requests, etc.
• Facilitate meetings with the appropriate resources for internal and external stakeholders as required; includes section meetings, Program Advisory Committee meetings, and PQA meetings
• Book appointments for AC with students, staff, or external stakeholders
• Assist with onboarding of new instructors (salaried, adjunct, and casual)
• Coordinate all aspects of events including booking rooms/spaces, equipment rental, ordering catering, preparing name tags/tent cards, and packages, arrange for volunteers, as required
• Send out meeting invites; potentially arrange for keynote speakers

Qualifications

• Minimum Required
• High School Diploma
• Customer service experience

• Preferred
• Administrative Professional diploma or equivalent considered an asset
• 3-5+ years of administrative experience
• Post-secondary experience considered an asset
• Microsoft Office Certification would be considered an asset

Job Classification: Administrative Assistant I

# of positions: 1

Salary Range: $46,113.60 - $56,825.60

Hours per week: 40hrs

Posting End Date: June 25th, 2025

View a summary of our benefits and perks for salaried employees

About SAIT

SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.

Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.

Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.

At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.

SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.

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