Executive Assistant

Len T. Wong & Associates Real Estate; Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading real estate team in Calgary is seeking a detail-driven Executive Assistant to provide essential support to their Associate Broker. This crucial role involves managing schedules, preparing key documents, coordinating client interactions, and ensuring smooth office operations. The ideal candidate will have prior experience in the real estate industry and excellent organizational abilities, contributing to a fast-paced and dynamic work environment.

Qualifications

• Minimum 1 year of real estate industry experience.
• Familiarity with Calgary real estate systems.
• Confidence navigating tech tools.

Responsibilities

• Manage calendar and email communications.
• Prepare documents like offers and contracts.
• Coordinate marketing assets and service providers.

Skills

Attention to Detail

Organizational Skills

Communication

Tools

Google Workspace

CRM platforms

Job description

3 days ago Be among the first 25 applicants

Direct message the job poster from Len T. Wong & Associates Real Estate

Value-based solutions in real estate I work with great people to create great value for great people!Helping agents establish the…

Are you a detail-driven professional who thrives in a fast-paced, ever-evolving environment?

Len T. Wong & Associates —one of Calgary’s most successful real estate teams—is looking for a proactive and highly organized Executive Assistant to support our Associate Broker. This role is essential in keeping a fast-moving real estate business running smoothly behind the scenes and polished in front of clients.

You’ll be the “left arm” of a high-performing agent—anticipating needs, managing day-to-day operations, and bringing structure to a dynamic and client-first business.

What You’ll Do

Executive & Administrative Support

• Own the calendar, email communications, and scheduling—keeping the Associate Broker on time and prepared.

• Create and prepare key documents like CMAs, offers, and listing contracts.

• Oversee transaction scheduling: showings, inspections, and service appointments.

• Manage tasks and priorities—delegating where needed and following up to completion.

Operations & Client Coordination

• Maintain accurate records in CRM and platforms like Follow Up Boss, Pillar9, ShowingTime, and Transaction Desk.

• Coordinate marketing assets and service providers: photographers, stagers, vendors.

• Liaise with clients, lawyers, mortgage brokers, and industry partners to ensure a seamless experience.

Office Presence & Event Support

• Greet clients and visitors with warmth and professionalism.

• Support event planning and execution for client appreciation and community outreach.

• Answer phones, direct inquiries, and help maintain an organized, professional office environment.

What You Bring

• Minimum 1 year of real estate industry experience (as an agent or administrative support).

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• Deep familiarity with Calgary real estate systems (MLS, CREB, real estate contracts).

• Confidence navigating tech tools like Google Workspace, CRM platforms, and transaction software.

• A calm, solutions-oriented mindset under pressure.

• High attention to detail and a knack for organization.

• Excellent communication skills—both written and verbal.

• Genuine desire to help people and create polished, professional experiences.

Why This Role?

• Work directly with a Real Estate Leader and one of Calgary’s most recognized real estate brands.

• Join a collaborative, growth-focused team culture built on trust and high standards.

• Gain exposure to all areas of the real estate business—from transactions to marketing to events.

• Play a key role in a fast-moving, purpose-driven environment with room to grow.

How to Apply

Email your resume and a brief cover letter outlining your real estate experience and why you're the ideal fit to:

[e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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