Administrative Assistant (Invoice Clerk)

About Staffing Ltd.; Calgary; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading staffing company seeks an Administrative Assistant (Invoice Clerk) for a temporary-to-direct position in Calgary. The role involves invoicing, accounting functions, and general administrative support, requiring 2+ years of relevant experience. The right candidate will thrive in a dynamic, team-oriented environment and possess a keen attention to detail.

Qualifications

• 2+ years of experience in invoicing is required.
• Previous administrative experience is required.
• Industry related experience is considered an asset.

Responsibilities

• Creating, coding, and posting invoices.
• Verify and reconcile invoices.
• Data entry and maintaining accurate records.
• Providing general administrative support.

Skills

Attention to detail

Organizational skills

Team player

Ability to prioritize tasks

Positive attitude

Job description

Administrative Assistant (Invoice Clerk)

• Temporary-to-Direct
• This position has been filled.

Connecting you to Administration jobs in Calgary!

About Staffingis an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a BBB Accredited Business and a proud member of the Calgary Chamber of Commerce.

We have partnered with a dynamic Design and Landscape Architecture company to support in the recruitment process for their next Administrative Assistant.

Job ID: 42363

Job Type: Temp To Direct Hire

Category: Administration

Our vibrant client is looking to bring on an Administrative Assistant to support with invoicing and accounting. Joining a dynamic, creative, and team-oriented group, this person must have a positive and personable nature, and must have a love for dogs to get along with the resident office pups!

The successful candidate will have previous experience with accounting and invoicing functions as well as a comprehensive understanding of full-cycle accounting and general administrative tasks to support the office where needed.

We are looking for someone who is eager to learn, a self-starter, and proactive in optimizing workflow. Exceptional organizational skills, attention to detail, and the ability to effectively prioritize and manage competing tasks are essential.

Most importantly, this individual should bring a positive and enthusiastic attitude. They will thrive in a collaborative team environment, be capable of working autonomously, and be excited to engage in a lively and social workplace.

Duties and Responsibilities:

The key job functions are:

• Creating, coding, and posting invoices
• Verify and reconcile invoices to ensure accuracy of data
• Communicate with vendors and internal departments to resolve any discrepancies
• Working alongside Project Managers to receive information, updates, and timelines on projects
• Data entry (confirming, updating, and removing information in accounting system)
• Maintain accurate records of invoices and payments
• Reception coverage as needed
• Providing general administrative support for the office
• Other tasks as assigned

Experience:

• 2+ years of experience in invoicing is required
• Previous administrative experience is required
• Industry related experience is considered an asset

Skills:

• Personable and supportive personality
• Team player
• Ability to work autonomously with minimal supervision
• Excellent attention to detail
• Strong prioritization skills and ability to juggle competing tasks with ease
• Keen and enthusiastic nature
• Go-getter mentality
• Positive and vibrant energy

Base Salary:$22 – 24 per hour

• Compensation is based on experience

Work Hours:

• 40 hours per week
• 9:00am – 5:00pm
• Monday – Friday

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

Equity. Diversity. Inclusion.At About Staffing EDI has always been a business priority and is continually upheld in our business practices. The About Staffing team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.

About Staffingrecruiters are Alberta’s experts in connecting candidates with administrationjobs.We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate, industrial, management and technical fields.

About Staffing’s recruitment specialists believe in a human-to-human approach in hiring. We read your resume, conduct person-to-person interviews and make our matches to administration jobs.

Frequently Asked Questions

What happens after I apply?

Our Recruitment Team will be notified once you have submitted your resume. They will review your resume against our current job postings. If you meet the employer’s requirements, a recruiter may be in touch to begin the recruitment process.

Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on. We are constantly posting administration jobs so check back with us regularly.

Please reference Job ID: 42363in your application.