Administrative Assistant, Human Resources - Temporary Full Time

Southwestern-Public-Health; Woodstock; On-site; CAD 42,000 - 66,000; Full time

Job summary

Southwestern Public Health is seeking an Administrative Assistant to provide confidential administrative support across the Human Resources function. You will coordinate recruitment, onboarding and offboarding, maintain HR records, and prepare reports and documentation while supporting training, policy administration and other HR programs.

The role emphasizes attention to detail, sound judgment, and privacy protection, with opportunities to learn and collaborate within the Corporate Services &

Qualifications

• Diploma or degree in HR management, business administration or related field.
• Progress toward CHRP designation is considered an asset.
• Two years of HR or administrative experience required.
• Experience coordinating multiple processes, maintaining records, and data reporting.

Responsibilities

• Coordinate recruitment, onboarding and offboarding activities.
• Maintain HR records and systems.
• Prepare reports, correspondence and documentation.
• Respond to routine inquiries; support training and policy administration.
• Protect privacy and confidentiality.

Skills

HR administration

Data entry & reporting

Microsoft Office & Excel

Attention to detail

Communication skills

Privacy & confidentiality

Organization & prioritization

Education

Diploma/degree in HRM or related field

CHRP designation in progress

Tools

HRIS systems

Microsoft Excel

Job description

Southwestern Public Health is a community-focused organization that values our staff. Through our work and our commitment to leading the way in the protection and promotion of health for all in the communities we serve, we continue to advance our strategic direction by building an organizational culture of innovation, collaboration and shared leadership.

As an integral member of the Corporate Services & Human Resources team, the Administrative Assistant will provide accurate, timely and confidential administrative and operational support across the Human Resources function. This position offers an opportunity to learn, grow and collaborate with exceptional colleagues while supporting supervisors, staff and candidates throughout the employment experience.

The successful candidate will coordinate recruitment, onboarding and offboarding activities; maintain HR records and systems; prepare reports, correspondence and documentation; respond to routine inquiries; and support training, policy administration and other HR programs and projects. Working within established processes, the Administrative Assistant will use sound judgment, strong attention to detail and approved digital tools to improve efficiency and service delivery while protecting privacy and confidentiality.

As a member of the Corporate Services & Human Resources team, you will help ensure that our internal clients have the information, knowledge and support needed to make informed decisions and deliver on our mission, vision and values. This is an ideal opportunity for an organized, service-focused HR professional who enjoys coordinating detailed work, improving processes and contributing to a team dedicated to excellence.

As a prospective candidate, you will bring:

QUALIFICATIONS

Education

• Successful completion of a diploma or degree in Human Resources Management, Business Administration or a related field from a recognized college or university.
• Progress toward a Certified Human Resources Professional (CHRP) designation is considered an asset.
  

Skills and Experience

• A minimum of two (2) years of related human resources or administrative experience.
• Experience coordinating multiple processes, maintaining accurate records and entering, validating and reporting data using information systems, databases or spreadsheets.
• Basic knowledge of human resources practices and relevant Ontario employment legislation; experience in a unionized, public-sector or health-care environment is considered an asset.
• Strong attention to detail, sound judgment and the ability to organize priorities, meet deadlines and manage a high volume of detailed work.
• Proficiency in Microsoft Office, including strong Excel skills, and comfort learning and responsibly using digital tools, automation and artificial intelligence to improve HR processes.
• Clear, professional written and verbal communication skills, a service-oriented approach and the ability to work independently and collaboratively.
• Ability to exercise discretion, maintain confidentiality and appropriately escal….