Administrative Assistant (Full-Time)

Valley Manor Inc.; Barry's Bay; On-site; CAD 45,000 - 50,000; Full time

Benefits offered by this job

Comprehensive benefits package

Pension plan

Paid vacation

Job summary

Valley Manor Inc. is a 90-bed long-term care home in Ontario seeking an organized Administrative Assistant to join our team. The role reports to the Administrator and provides confidential, high-level administrative support to leadership and operations.

You will assist with mandatory education, Accreditation, quality improvement, and family communications, while handling front-office duties and documentation. This is a full-time on-site position in Barry's Bay.

Qualifications

• Postsecondary education in office or business administration as a base.
• Excellent communication, organizational and time-management skills.
• Proficiency in Microsoft Word, Excel, Outlook; PointClickCare is an asset.

Responsibilities

• Provide confidential administrative support, including correspondence and reports.
• Coordinate meetings, agendas, minutes and logistics.
• Support mandatory education and accreditation activities.
• Assist with CQI/quality improvement documentation and audits.
• Assist with Emergency Management planning and related docs.
• Coordinate resident communications and front-office operations.
• Support OH&S activities and Ministry inspections.

Skills

Communication

Organization

Time management

Education

Postsecondary education in office administration or business

Tools

Microsoft Word

Excel

Outlook

PointClickCare

Job description

Valley Manor Inc.
Job Posting forAdministrative Assistant (Full-Time)

Salary Range: $45,000-$50,000 annually, commensurate with qualifications and experience.

Valley Manor offers a comprehensive benefits package, pension plan and paid vacation.

Valley Manor is a 90-bed long-term care home dedicated to providing exceptional resident-centred care
in a supportive and collaborative environment. We are seeking an organized, professional and highly
motivated Administrative Assistant to join our team.

Reporting to the Administrator, the Administrative Assistant provides confidential, high-level
administrative and clerical support to the Administrator’s office and the Home’s leadership functions.
The role also supports mandatory education, Accreditation, quality improvement, Emergency
Management, family communications and general administrative operations.

Key Responsibilities

• Provide confidential administrative support, including correspondence, reports, briefing materials, filing and document preparation.
• Coordinate meetings, prepare agendas and meeting packages, record and circulate minutes, and arrange meeting logistics.
• Coordinate the bi-monthly Step Ahead mandatory education program and provide administrative support for staff education.
• Assist with Accreditation preparation, CQI activities, audits, indicators and quality improvement documentation.
• Support the Home’s Emergency Management Plan and maintain related agreements and documentation.
• Coordinate newsletters and assist with required communications to residents, families, staff and community partners.
• Provide front-office/reception coverage as required and assist with general office operations, events and hospitality.
• Support OH&S activities, Ministry inspections, compliance reviews and related documentation.

Qualifications

• Postsecondary education in office administration, business administration or a related field.
• Excellent communication, organizational and time-management skills with the ability to manage competing priorities.
• Proficiency in Microsoft Word, Excel, Outlook and computerized documentation systems; PointClickCare experience is an asset.
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
• Knowledge of long-term care operations, collective agreements and Occupational Health & Safety is considered an asset.

What We Are Looking For
The successful candidate will be professional, dependable and detail-oriented, with strong interpersonal
skills and the ability to work collaboratively with residents, families, staff, leadership, Board members
and community partners.

Valley Manor is committed to providing accommodation throughout the recruitment process in
accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act
(AODA)

We thank all applicants for their interest; however, only those selected for an interview will be
contacted.

Valley Manor’s commitment to diversity and inclusivity is a commitment to hire people whose skills and abilities contribute the most to the organization and who reflect the community in which we live and work.