Administrative Assistant | Emergency Services

Interior Health; Kelowna; On-site; CAD 49,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Career Growth

Employer paid training/education

Employer paid vacation

Employer paid insurance premiums

Extended Health & Dental coverage

Municipal Pension Plan

Balanced lifestyle

Job summary

Interior Health's Emergency Services department seeks an experienced Administrative Assistant for a permanent full-time role. The position supports the Director and management staff, coordinating workflow and ensuring program initiatives run smoothly.

The ideal candidate has Diploma in secretarial work, 3–5 years of related experience, and strong skills in Excel and REDCap. Collaboration with diverse partners is essential in a fast-paced environment.

Qualifications

• Diploma and graduation from a recognized secretarial program.
• Three to five years of related experience.
• Or an equivalent combination of education, training, and experience.

Responsibilities

• Coordinate and organize workflow; determine priorities.
• Compose confidential correspondence for signature.
• Design and create correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team.
• Maintain the integrity and confidentiality of information flowing through the department.
• Support the Director in setting a positive, collaborative, efficient tone for the department.

Skills

Communication skills

Time management

Stakeholder collaboration

Self-motivation

Education

Diploma in secretarial program

Tools

REDCap

Excel

Job description

Position Summary

Interior Health is looking for an experienced, highly efficient and self -directed permanent full-time Administrative Assistant to join the Emergency Services department.

The location of this position is flexible within the Interior Health region (Okanagan, Thompson Cariboo Shuswap, East Kootenay, Kootenay Boundary).

Who are we looking for?

We seek a detail-oriented, knowledgeable, and skilled candidate who takes pride in their career and can make a significant impact in our fast-paced environment. This hands-on role involves working within an innovative culture focused on transformational change in the healthcare system.

The ideal candidate will have a proven track record of collaborating with diverse internal and external partners, including executives, directors, managers, and staff. The successful candidate will coordinate operations, facilitate communication between multiple departments, maintain standard work to support program initiatives and ensure smooth flow and program success.

The successful candidate must be someone who is self-motivated, has strong experience with Excel and REDCap, a good team player able to assist our team in administrative tasks to support the team.

What we offer:

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Contribution to Municipal Pension Plan
• Balanced lifestyle

Salary Range:

The salary range for this position is $49,445 (min) to $61,806 (midpoint) to $64,897 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

About this location/unit:

The IH Emergency Services Network are passionate individuals working as a team to support equitable, culturally safe, high quality patient care across IH Emergency Departments (EDs) through engagement with frontline staff and patients, regional leadership, and advocacy and guidance on behalf of EDs to both IH senior leadership and provincially to the Ministry of Health through ECBC.

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong clinical skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Honouring Interior Health's commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).

Qualfications

Education, Training, and Experience:

• Diploma and graduation from a recognized secretarial program.
• Three to five years of recent, related experience including experience working with various computer software programs.
• Or an equivalent combination of education, training, and experience.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize workload and set priorities.
• Ability to work without supervision.
• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.