Administrative Assistant | CNO Professional Practice

Interior Health; Kelowna; On-site; CAD 58,000 - 77,000; Full time

Benefits offered by this job

Competitive salary

Career Growth

Employer paid training/education

Employer paid vacation

Employer paid insurance premiums

Extended Health & Dental

Balanced lifestyle

Job summary

Interior Health is seeking an experienced Administrative Assistant II to support the Chief Nursing Officer Professional Practice Office. This permanent full-time role is flexible within the IH region and requires a highly organized, self-directed professional.

The successful candidate brings Diploma in secretarial programs, five years of related experience, strong communication skills, proficiency with spreadsheets and Visio, and the ability to manage diverse priorities while maintaining

Qualifications

• Diploma in secretarial program or equivalent.
• Five years of recent, related experience with administrative systems.
• Proficiency with data entry, word processing, and reports.

Responsibilities

• Provide confidential administrative support to senior leaders.
• Coordinate workflow, set priorities, and prepare correspondence and reports.
• Generate complex reports and presentations for management review.
• Maintain confidentiality of information and support department operations.

Skills

Secretarial skills

Communication

Time management

Typing 50 wpm

Spreadsheet software

Visio

Independence

Education

Diploma in secretarial program

Five years related experience

Tools

Visio

Spreadsheet software

Word processing software

Job description

Position Summary

Interior Health is looking for an experienced, highly efficient and self-directed permanent full-time Administrative Assistant II to support the Chief Nursing Officer (CNO) Professional Practice Office (PPO) team. This position is flexible within the Interior Health region.

Who are we looking for?

We are looking for a personable, highly organized and adaptable Administrative Assistant II who thrives in a collaborative and fast-paced environment. The ideal candidate will bring strong administrative and organizational skills, excellent attention to detail, and the ability to confidently manage competing priorities while responding to the needs of a diverse portfolio. This role requires someone who is comfortable working with spreadsheets, Visio and a variety of technology and administrative systems, and who can use these tools to support effective processes and decision-making.

The successful candidate will have experience providing administrative support to senior leaders with the ability to anticipate needs, exercise sound judgment and communicate professionally with a wide range of internal and external partners. Above all, we are seeking a team-oriented individual who is approachable, responsive and willing to step in and support the broader team wherever needed.

What we offer:

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Balanced lifestyle

Salary Range:

The salary range for this position is $58,494 (min) to $73,117 (midpoint) to $76,773 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The Administrative Assistant II works in a team environment to provide confidential complex administrative support functions. The Administrative Assistant II serves as a vital linkage and communication source to keep the department informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating routine & non-routine correspondence, responding to a variety of sensitive internal and external inquiries, generating complex and detailed reports and presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs in setting a positive, collaborative, efficient tone for the department.

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong clinical skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Come live, work and play where others only vacation. Make a difference. Love your work.

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”

Qualfications

Education, Training, and Experience:

• Diploma and graduation from a recognized secretarial program.
• Five years of recent, related experience including experience working with various computer software programs.
• Or an equivalent combination of education, training, and experience.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize workload and set priorities.
• Ability to work without supervision.
• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.