Administrative Assistant - Developmental Services

YSSN; Aurora; On-site; CAD 27,000 - 39,000; Full time

Job summary

Your Support Services Network (YSSN) is seeking an Administrative Assistant for the Developmental Services program in Aurora, Ontario. This full-time contract role is expected to extend to November 2027, with potential for extension or permanence.

The position requires in-office work with potential to move to some in-office days after a 3-month period. The administrator will support a high-volume office, manage minute-taking, data entry, and database tasks within Office 365, and collaborate with

Qualifications

• Minimum two years of experience in an administrative role.
• Advanced knowledge of Office 365 (Word, Excel, PowerPoint, Outlook, Teams).
• Proven meeting support, including accurate minute-taking and action-item tracking.
• Familiarity with database work, data entry and statistical tracking.
• Excellent interpersonal and communication skills.
• Ability to multi-task and stay organized.
• Knowledge of community resources is a definite asset.
• Second language and cultural diversity experience are assets.
• Police clearance as required by the agency.
• Valid G driver's license or reliable transportation.

Responsibilities

• Provide overall administrative and clerical support to the Developmental Services Program.
• Participate as a member of YSSN’s Administrative Team.
• Support meeting logistics, minute-taking, and follow-up actions.
• Coordinate with service areas and community resources as needed.

Skills

Advanced Office 365

Minute taking

Data entry

Interpersonal communication

Multitasking

Education

Business College or equivalent education

Tools

Database management

Job description

At Your Support Services Network (YSSN), we believe in making a difference. As a non-profit charitable organization, we support individuals with mental health challenges, developmental disabilities, and complex needs—helping each person build meaningful connections and live their best lives. Through compassionate, person-centered services, we empower individuals to achieve their goals and participate fully in their communities.

YSSN offers more than just competitive compensation—we provide a supportive, inclusive, and flexible work environment where employees can thrive. From hybrid work options and professional development to wellness programs and a strong commitment to diversity, equity, inclusion, and belonging, we invest in our team’s growth and well-being.

Our Vision: A Meaningful Life for All – Relationships, Community, Well-Being

Our Mission: Communicate. Connect. Collaborate.

Join one of Canada’s top non-profit employers of choice and be part of a team that values meaningful work, collaboration, and positive change.

Job Opportunity

Administrative Assistant - Developmental Services

One Full-Time Contract Position to November 2027 (with the possibility of extension or becoming permanent)

• Status: Full-Time, Contract
• Starting Hourly Rate: $24.08 / Hour
• Office Hours: Monday - Friday - 8:30 am - 4:30 pm,35 Hours per week
• Location: Aurora, OntarioL4G3S9
• Office Expectations; This position requires:
  • In-office fulltime, with potential to move to 3 days in office after 3-months
  • Attendance at additionalin-officemeetings,training sessions,supervision meetings,andall-staff eventsas required
  • Applicants must reside within a reasonable dailycommuting distanceof the office and/or assigned service area and be able to attend the office as required for operational needs
• Posting Closes: Thursday, October 22 at 4:00 pm EST

Job Description

The administrative professional we are searching for will be responsible for providing overall administrative and clerical support to the Developmental Services Program. They will also participate as a member of YSSN’s Administrative Team.

Our ideal candidate will have some very specialized skills and experiences to bring to this role. Specifically, we are seeking someone whose solid administrative competencies are rounded out with advanced knowledge of Office 365 applications and a demonstrated proficiency working in databases. This position requires someone who responds well to the challenges of a high volume/high demand environment with a strong attention to detail.

Position Requirements

• Business College or equivalent education
• Experience;
  • Minimum two years’ experience in an administrative role
  • Advanced knowledge of Office 365 applications (Word, Excel, PowerPoint, Outlook, Teams)
  • Proven experience in meeting support, including accurate and timely minute-taking, capturing key discussions, decisions, and action items
  • Familiarity with database work, data entry and statistical tracking
  • Excellent interpersonal and communication skills
  • Ability to multi-task and effective organization skills
• A strong knowledge of community resources would be a definite asset
• Second language is considered an asset
• An understanding of cultural diversity is considered an asset
• * The successful applicant will be required to provide a police clearance that meets agency standards
• * A valid G Drivers License, access to a reliable vehicle and adequate insurance coverage for business responsibilities, OR access to reliable transportation.

YSSN is an equal opportunity employer that welcomes applicants from diverse backgrounds and is committed to an accessible, respectful hiring process.

We are committed to providing an inclusive and barrier‑free work environment, starting with the hiring process. If you require accommodations at any point during the application and hiring process, please contact Human Resources.

To learn more about YSSN view our website; Work with Us - Your Support Services Network