Administrative Assistant (Construction)

Telecon Enterprise; Ontario; Hybrid; CAD 40,000 - 75,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Assistant to join their dynamic team. This multifaceted role involves supporting pre- and post-construction activities, managing payroll submissions, and maintaining databases. The ideal candidate will thrive in a hybrid-remote work environment, demonstrating strong communication skills and attention to detail. With a commitment to employee development and a focus on health and safety, this company offers a supportive atmosphere where you can grow your career while contributing to meaningful projects in the communications infrastructure sector.

Benefits

Industry-leading healthcare

RRSP program with company matching

Employee assistance program

Employee discounts on products and services

Qualifications

• 1-3 years of administrative experience, preferably in construction.
• Strong written and verbal communication skills.

Responsibilities

• Create and issue vendor purchase orders for daily construction activities.
• Manage payroll submissions and database upkeep.

Skills

Administrative Experience

Communication Skills

Attention to Detail

Time Management

Microsoft Office Proficiency

Tools

Microsoft D365

Microsoft Excel

Job description

Reporting to the Control Centre Manager, the Administrative Assistant is part of a team involved in pre- and post-construction activities. This multifaceted role includes data collection for subcontracting activities to ensure timely and efficient construction start, as well as data entry support for post-construction tasks. Emphasis is also placed on payroll functions and database maintenance.

This is a Hybrid-Remote work opportunity based out of our office on Easy Street in Port Perry.

YOU WILL HAVE THE OPPORTUNITY TO:

• Create and issue vendor purchase orders for daily construction activities
• Reconcile packing slip receipts with purchase orders in Microsoft D365
• Scan and electronically save packing slips in Microsoft D365
• Receive vendor invoices, verify PO numbers and packing slips, and send them to head office for processing
• Manage payroll submissions and database upkeep
• Schedule training sessions
• Communicate daily with the infrastructure team and vendors
• Ensure timely issuance of reports as required by management
• Perform data entry to support business units
• Maintain financial records by processing billing documents
• Perform other duties as assigned to meet company objectives

THIS ROLE IS FOR YOU IF YOU HAVE THE FOLLOWING SKILLS AND QUALITIES:

• 1-3 years of administrative experience, preferably in construction
• Strong written and verbal communication skills
• Attention to detail and a willingness to learn
• Excellent time management and organizational skills
• Proficiency in Microsoft Office, especially Excel
• Ability to work under pressure in high-volume, tight-deadline environments

IS THIS YOU? WE LOOK FORWARD TO RECEIVING YOUR APPLICATION!

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AT TELECON, WHEN WE TALK ABOUT BENEFITS, WE GOT YOU COVERED.

What we have to offer:

• Industry-leading healthcare, including potential dental coverage with employee participation
• RRSP program with company matching
• Employee assistance program providing confidential support for stress, sleep, or financial concerns
• Employee discounts on various products and services, including insurance, wireless plans, entertainment, travel, and more

Here are the extras that make the difference:

• A dynamic work environment with opportunities for development and training
• Health & Safety as our top priority
• A commitment to diversity, inclusion, and accessibility, fostering a respectful workplace for all

We welcome applications from people with disabilities and will provide accommodations upon request during the recruitment process.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

WELCOME TO TELECON

We Connect People. We Connect the World.

Our mission is to be the most innovative and valued communications infrastructure services partner, supporting the transformation of infrastructure. Since 1967, Telecon has grown from a regional telecom network builder in Quebec to a leading provider of telecom network design, location, infrastructure, and connectivity services across North America. We deliver scalable, best-in-class solutions to telecom operators and businesses, supporting connectivity in communities, homes, and workplaces.