Administrative Assistant (Construction)

Telecon; Port Perry; Hybrid; CAD 40,000 - 60,000; Full time

Job summary

An innovative company is seeking a detail-oriented Administrative Assistant to join their dynamic team. This role offers a unique blend of responsibilities, including managing vendor orders, payroll submissions, and data entry support in a hybrid-remote setting. The ideal candidate will thrive in a fast-paced environment, showcasing strong communication skills and proficiency in Microsoft Office. With a commitment to employee well-being, the company offers industry-leading healthcare and a supportive work culture that values diversity and inclusivity. Join this forward-thinking team and contribute to impactful projects in the communications infrastructure sector.

Benefits

Industry-leading healthcare

RRSP program with company matching

Confidential Employee Assistance Program

Employee discounts on various products and services

Dynamic work environment with training opportunities

Health & Safety as a top priority

Inclusive workplace valuing diversity

Qualifications

• 1-3 years of administrative experience, preferably in construction.
• Strong written and verbal communication skills are essential.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Create vendor purchase orders and manage payroll submissions.
• Reconcile packing slips and vendor invoices in Microsoft D365.
• Perform data entry and maintain financial records.

Skills

Administrative Experience

Communication Skills

Attention to Detail

Time Management

Microsoft Office Proficiency

Education

High School Diploma

Administrative Certification

Tools

Microsoft D365

Microsoft Excel

Job description

Emplacement Du Poste

Port Perry

État/Province

Ontario

Reporting to the Control Centre Manager, the Administrative Assistant is part of a team involved in pre- and post-construction activities. This multifaceted role involves data collection for subcontracting activities to ensure timely and efficient construction start, data entry support for post-construction activities, and a focus on payroll functions and database maintenance.

This is a Hybrid-Remote work opportunity based out of our office on Easy Street in Port Perry.

Responsibilities

• Create and issue vendor purchase orders for daily construction activities
• Reconcile packing slip receipts with purchase orders in Microsoft D365
• Scan and save packing slips electronically in Microsoft D365
• Receive all vendor invoices, verify PO numbers, receipt of packing slips, and send to head office for processing
• Manage payroll submissions and upkeep
• Troubleshoot vendor invoice discrepancies as needed
• Schedule training sessions
• Communicate daily with infrastructure team and vendors
• Ensure timely issuance of reports as required by management
• Perform data entry for business unit support
• Maintain financial records by processing billing documents
• Perform other duties as assigned to meet company objectives

Qualifications and Qualities

• 1-3 years of administrative experience, preferably in construction
• Strong written and verbal communication skills
• Attention to detail and eagerness to learn
• Excellent time management and organizational skills
• Proficiency in Microsoft Office, especially Excel
• Ability to work under pressure in high-volume, tight-timeline environments

Benefits and Perks

• Industry-leading healthcare, including potential Dental plan with employee participation
• RRSP program with company matching
• Confidential Employee Assistance Program
• Employee discounts on various products and services

Additional Perks

• Dynamic work environment with training opportunities
• Health & Safety as a top priority
• Inclusive, fair, and respectful workplace valuing diversity

We welcome applications from people with disabilities and will provide accommodations upon request. Only selected candidates will be contacted for interviews.

Welcome to Telecon - We Connect People. We Connect the World.

Our mission is to be the most innovative and valued communications infrastructure services partner, supporting the transformation of infrastructure. Since 1967, Telecon has grown from a regional telecom network builder in Quebec to a leading provider of telecom network design, locate, infrastructure, and connectivity services across North America.

Visit us at http://www.telecon.com/ or follow us on social media:

• LinkedIn: @Telecon
• Facebook: @Telecon
• X: @TeleconGroup
• Instagram: @Telecongroup
• YouTube: Telecon Group