Administrative Assistant | Clinical Operations

Interior Health; Creston; On-site; CAD 49,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Career Growth

Employer paid training/education

Employer paid vacation

Employer paid insurance premiums

Extended Health & Dental coverage

Municipal Pension Plan

Balanced lifestyle

Job summary

Interior Health is seeking a permanent full-time Administrative Assistant to provide confidential administrative support to the Clinical Operations Director of East Kootenay LTC. The worksite is at the Swan Valley Lodge in Creston, BC.

The role supports coordination of operations, communications, and program initiatives with a focus on accuracy and timely delivery. The successful candidate will have a diploma in a related program and 3–5 years of administrative experience, with strong Excel and

Qualifications

• Diploma and graduation from a relevant administrative or business support program.
• Three to five years of experience in an administrative support position.
• Proficient in computer software programs and common office tools.

Responsibilities

• Coordinate and organize workflow; determine priorities.
• Compose confidential correspondence for signature.
• Design and create correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry).
• Maintain confidentiality of information across client care, operations, finance and public affairs; support the Director and department priorities.

Skills

Excel

Adobe

Communication

Education

Diploma in administrative or business support

Job description

Position Summary

Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support functions to the Clinical Operations Director of the East Kootenay Long-term Care (LTC) team. The worksite is at the Swan Valley Lodge in Creston, B.C.

Who are we looking for?

We seek a flexible and detail-oriented, knowledgeable, organized and skilled candidate who takes pride in their career and can make a significant impact in our fast-paced environment. This hands‑on role involves working within an innovative culture focused on transformational change in the healthcare system. The successful candidate will have a proven track record of collaborating with diverse internal and external partners, including executives, directors, and managers. The successful candidate will coordinate operations, facilitate communications, and maintain standard work to support program initiatives and ensure smooth flow and program success. The successful candidate will have strong understanding of programs such as Excel, Adobe etc. and needs to be able to work under pressure and tight deadlines.

What we offer:

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Contribution to Municipal Pension Plan
• Balanced lifestyle

Salary Range:

The salary range for this position is $49,445 (min) to $61,806 (midpoint) to $64,897 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities. Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Our focus is on giving people room to grow, to make an impact in the lives of others. Come and join us!

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”

Qualfications

Education, Training, and Experience:

• Diploma and graduation from a relevant administrative or business support program.
• Three to five years of experience in an administrative support position, including experience working with various computer software programs.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize workload and set priorities.
• Ability to work without supervision.
• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.