Administrative Assistant / Clinic Coordinator - Abbotsford

Symbiosis Pediatric Therapy Inc.; Abbotsford; On-site; CAD 28,000 - 29,000; Part time

Benefits offered by this job

Extended health care

Vision & dental insurance

Training budget

Company events

Job summary

Symbiosis Pediatric Therapy in Abbotsford, BC, is hiring a part-time Administrative Assistant / Clinic Coordinator to support clinic operations and family communications at the Abbotsford location.

The role emphasizes organization, confidentiality, and teamwork in a busy pediatric clinic setting, with weekdays afternoons and a Saturday shift. Prior medical office experience is preferred but entry-level candidates are encouraged to apply.

Qualifications

• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Word, Excel, and Google Workspace is preferred.
• Familiarity with Jane appointment-booking software is an asset.
• Knowledge of MCFD funding processes for families is an asset.

Responsibilities

• Support daily clinic operations and administrative tasks.
• Assist with appointment scheduling and coordination.
• Answering phone calls, facilitating new intakes.
• Communicate professionally with families, clinicians, and team members.
• Maintain accurate records and handle confidential information with discretion.
• Support administrative workflows across our Abbotsford location.
• Assist the Clinic Manager and administrative team with additional operational tasks as needed.

Skills

Organizational skills

Multitasking

Time management

Written & verbal communication

Independent & collaborative work

Discretion with confidential data

MS Word / Excel / Google Workspace

Jane appointment-booking software

MCFD funding knowledge

Education

Secondary schooling preferred

Tools

Jane software

Google Workspace

Job description

Administrative Assistant / Clinic Coordinator - Abbotsford

Administrative Part Time Abbotsford, BC $20 - $21 CAD per hour

Symbiosis Pediatric Therapy is a well-established multidisciplinary clinic specializing in therapy and consultation services for neurodivergent children and their families.

We are seeking a highly organized, motivated, and dependable Clinic Coordinator/Administrative Assistant to support our Abbotsford location.

Position Overview

• Hours: Approximately 28-30 hours per week
• Schedule: Weekdays, Monday to Friday, 2:00 p.m. – 6:00 p.m., plus an 8-hour shift on Saturdays (8:30 am - 5 pm)
• Work location: In person at our Abbotsford clinic

As a Clinic Coordinator/Administrative Assistant, you will play an important role in ensuring the smooth day-to-day operation of our clinics. You will work closely with the Clinic Manager and administrative team to support daily operations, coordinate appointments, and assist families and staff.

Interacting with neurodivergent children and their families will be an important part of this role. We are looking for someone who is approachable, compassionate, organized, and able to thrive in a busy clinical environment.

This is an excellent entry-level or mid-level opportunity for someone interested in building a career in healthcare administration.

Key Responsibilities

• Support daily clinic operations and administrative tasks.
• Assist with appointment scheduling and coordination.
• Answering phone calls, facilitating new intakes
• Communicate professionally with families, clinicians, and team members.
• Maintain accurate records and handle confidential information with discretion.
• Support administrative workflows across our Abbotsford location .
• Assist the Clinic Manager and administrative team with additional operational tasks as needed.

Requirements

• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Tact and discretion when handling confidential information.
• Proficiency in Microsoft Word, Excel, and Google Workspace (Docs, Sheets, and Drive) is preferred.
• Familiarity with Jane appointment-booking software is an asset.
• Knowledge of Ministry of Children and Family Development (MCFD) third-party funding processes and services for families in the autism and neurodivergent community is an asset.
• Job type: 28-30 hours per week
• Education: Secondary school education preferred
• Experience: Medical office experience of at least one year preferred
• Work setting: In person, across two clinic locations
• Company events
• Training Budget
• Extended health care including vision & dental