Administrative Assistant - Job#2026-ADM-012

Back In Motion; Surrey; On-site; CAD 22,000 - 31,000; Full time

Job summary

Back in Motion is seeking a Casual Administrative Assistant to support services at our Nordel location. The role covers reception, phone routing, referrals processing, file setup and management, report distribution, and collaboration with an interdisciplinary clinical team delivering in-person and telehealth services.

You should have strong communication, organization, and attention to detail. A personal vehicle and willingness to travel to clinic sites across the lower mainland are required to

Qualifications

• High-volume, fast-paced clinical environment experience preferred.
• Strong communication, organizational, and attention-to-detail skills.
• Willingness to travel to clinic locations and have a personal vehicle.

Responsibilities

• Reception, answering and directing calls.
• Processing referrals and file setup/management.
• Sending reports and supporting an interdisciplinary clinical team (in-person and telehealth).
• Contributing to customer experience for internal and external clients.
• Supporting clinical accreditation procedures and Health & Safety program.

Skills

Communication

Organization

Attention to detail

Customer service

Multitasking

Tools

MS Office

Zoom

Outlook

MS Teams

Job description

We are looking for a casual Administrative Assistant to support services at our Nordel location.

Location:

Position:

Administrative Assistant (Casual)

Job # 2026-ADM-012

Schedule:

Availability to work any of these shifts:

Flexible availability to help cover sick/vacation coverages at Nordel or other locations.

Opportunities to also cover at any Back in Motion or Legacies Health Centre locations across the lower mainland where clinics are open 7 days per week.

Core Candidate Skills:

This high-volume, fast-paced clinical environment requires an Administrative Assistant who thrives on balancing multiple priorities while delivering exceptional client service. We are seeking a dependable and adaptable professional with strong communication, organizational, and attention-to-detail skills who can support daily operations with accuracy, efficiency, and care. A personal vehicle and willingness to travel to the identified clinic locations are required to meet operational needs.

Wage: $19.25

The successful person will be responsible for reception, answering and directing calls, processing referrals, file set up and management, sending reports, supporting an interdisciplinary clinical team with in person and telehealth service delivery, and providing exceptional customer experience to both external and internal customers. The position may also support clinical accreditation procedures as well as the corporate Health & Safety program.

We invite candidates with similar experience, intermediate skills in MS Office, Zoom, Outlook, MS Teams, etc. If you enjoy helping people and being part of a collaborative team, bring your exceptional customer service and communication skills along with your ability to problem solve and organize multiple priorities.

Back in Motion is a multiple award-winning employer with a culture of excellence, mutual respect, integrity, teamwork, and commitment to people.

Our team members say they enjoy our flexible working conditions within an environment of growth and development. They truly value that we hire from within for new opportunities and leadership roles. Because our teams are diverse and inclusive, we believe we are stronger because of our unique experiences and perspectives. Mentorship, training, opportunities to contribute, and continuous support in our career and personal milestones are just a few standards that are most valued within BIM.

Work with us and with our amazing team to make a real difference in people's lives.