Administrative assistant and office coordinator

Eddyfi; Quebec; Hybrid; CAD 36,000 - 48,000; Full time

Job summary

Eddyfi Technologies seeks an Administrative assistant and office coordinator for our Québec City headquarters. You will handle reception, support leadership with admin tasks, and assist the Communications team with internal newsletters and events.

The role requires 3–5 years of relevant experience, a DVS in office administration, and strong bilingual capabilities in French and English. A corporate environment background is a plus and meticulous coordination is essential.

Qualifications

• Diploma of Vocational Studies (DVS) in office administration or related field.
• 3–5 years of experience in a similar administrative role.
• Experience in administrative support, office coordination, reception, or internal communications.
• Bilingual in French and English.
• Experience in a corporate environment is an asset.
• Strong writing, proofreading, and simplification skills.

Responsibilities

• Manage reception and visitor experience at the Québec City headquarters.
• Provide administrative support to leadership and coordinate meetings/logistics.
• Support the Marketing & Communications team with internal communications and content upkeep.
• Maintain documents and administrative files; manage orders, suppliers, and invoicing as needed.

Skills

Bilingual (French & English)

Organizational skills

Attention to detail

Collaboration & interpersonal skills

Proactive & solution-oriented

Education

Diploma of Vocational Studies (DVS) in office administration

3–5 years of relevant experience

Job description

Administrative assistant and office coordinator

Job Description

About the role

As an Administrative assistant and office coordinator,you help deliver smooth and professional experience at our Québec City headquarters for employees, clients, and visitors alike. You will provide administrative support to the management team and office operations, while also assisting the Communications team in coordinating and delivering selected initiatives.

Be part of something bigger.

At Eddyfi Technologies, we’re proud to push the boundaries of innovation while fostering a workplace where everyone feels valued, respected, and empowered to do their best work. We believe that diverse perspectives, experiences, and ways of thinking strengthen our teams and help us build better solutions for the industries the world depends on.

If you are passionate about creating a seamless and professional workplace experience and want your work to have a real impact, we would love to hear from you.

As an Administrative assistant and office coordinator , you will:

Ensure visitor experience and reception

• Manage reception at the Québec City headquarters.
• Manage the corporate voicemail inbox.
• Welcome visitors, clients, and suppliers.
• Maintain the visitor logbook.
• Coordinate employee badges and visitor access.
• Provide logistical support for meetings and client visits.

Tale care of administrative support

• Provide administrative support to selected members of the leadership team.
• Coordinate meetings, reservations, and related logistics.
• Manage documents and administrative files.
• Follow up on orders, suppliers, and invoicing as needed.
• Support office activities and corporate initiatives.

Support to the Marketing & Communications team

• Format and distribute internal communications.
• Support content drafting and proofreading.
• Update SharePoint/Intranet content.
• Coordinate internal newsletters and announcements.
• Support internal events.
• Maintain content libraries and corporate templates.

What makes you an asset to our team

• You hold aDiploma of Vocational Studies (DVS)in office administration, administration, secretarial studies, or a related field, or an equivalent combination of education and relevant experience.
• You have3 to 5 years of relevant experiencein a similar role.
• You have experience inadministrative support, office coordination, reception, or internal communications.
• You arebilingual in French and English.
• Experience in acorporate environmentis considered an asset.
• You have excellentwriting, proofreading, and simplification skills.
• You have strongorganizational skillsand the ability to manage multiple priorities.
• You demonstrate a strongattention to detailand high quality standards.
• You are comfortable working in adynamic, fast-changing environment.
• You are proactive, adaptable, and solution-oriented.
• You have strong collaboration and interpersonal skills.

When joining Eddyfi, what you can expect from us:

• The opportunity to play a key role in creating a professional and welcoming office environment.
• A collaborative workplace where teamwork, initiative, and respect are highly valued.
• The opportunity to contribute to internal communications and employee experience initiatives.
• A dynamic environment that encourages learning, adaptability, and continuous improvement.
• Competitive compensation and benefits.

At Eddyfi Technologies, diversity, equity and inclusion are fundamental to who we are. We are committed to providing equal employment opportunities and fostering an inclusive workplace where everyone feels a sense of belonging.

We welcome and encourage applications from all qualified individuals, regardless of race, ethnicity, gender identity or expression, sexual orientation, age, religion, disability, neurodiversity, or any other characteristic protected by law.

If you require accommodations at any stage of the recruitment process, please let us know. We are committed to ensuring an accessible and inclusive experience for all candidates.

For all our offices worldwide, certain positions may be subject to background checks, including credit, criminal, and employment history verification.