Receptionist and Communications Assistant

Eddyfi Technologies; Quebec; On-site; CAD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation

Professional development opportunities

Inclusive workplace

Job summary

Eddyfi Technologies is seeking a Receptionist and Communications Assistant for our Quebec City headquarters. You will ensure a smooth, professional office experience for employees, clients and visitors while supporting the Communications team with internal communications and events.

You will provide administrative support to the leadership team and coordinate meetings, reservations, and related logistics, while maintaining corporate templates and helping with newsletter distribution.

Qualifications

• Diploma or equivalent in office administration or related field.
• 3–5 years of relevant experience in a similar role.
• Bilingual in French and English.
• Strong writing, proofreading and simplification skills.

Responsibilities

• Manage reception at the Quebec City headquarters.
• Answer general incoming calls and corporate voicemail.
• Welcome visitors, clients, and suppliers; coordinate badges and access.
• Provide logistical support for meetings and client visits.
• Update SharePoint/Intranet and corporate templates; support internal newsletters.

Skills

Bilingual: French & English

Office administration

Administrative coordination

Communication skills

Attention to detail

Education

DVS in Office Administration

Tools

SharePoint

Microsoft Office

Intranet

Job description

About The Role

As an Receptionist and Communications Assistant you help deliver smooth and professional experience at our Quebec City headquarters for employees, clients, and visitors alike. You will provide administrative support to the management team and office operations, while also assisting the Communications team in coordinating and delivering selected initiatives.

About The Role

As an Receptionist and Communications Assistant you help deliver smooth and professional experience at our Quebec City headquarters for employees, clients, and visitors alike. You will provide administrative support to the management team and office operations, while also assisting the Communications team in coordinating and delivering selected initiatives.

Be part of something bigger.

At Eddyfi Technologies, we’re proud to push the boundaries of innovation while fostering a workplace where everyone feels valued, respected, and empowered to do their best work. We believe that diverse perspectives, experiences, and ways of thinking strengthen our teams and help us build better solutions for the industries the world depends on.

If you are passionate about creating a seamless and professional workplace experience and want your work to have a real impact, we would love to hear from you.

Ensure Visitor Experience

As an Receptionist and Communications Assistant, you will:

• Manage reception at the Quebec City headquarters.
• Answer general incoming calls.
• Manage the corporate voicemail inbox.
• Welcome visitors, clients, and suppliers.
• Coordinate employee badges and visitor access.
• Provide logistical support for meetings and client visits.

Support to the Marketing & Communications team

• Format and distribute internal communications.
• Support content drafting and proofreading.
• Update SharePoint/Intranet and corporate templates.
• Coordinate internal newsletters and announcements.
• Support internal events.

Tale care of administrative support

• Provide administrative support to selected members of the leadership team.
• Coordinate meetings, reservations, and related logistics.
• Follow up on orders, suppliers, and invoicing as needed.

What Makes You An Asset To Our Team

• You hold a Diploma of Vocational Studies (DVS) in office administration, administration, secretarial studies, or a related field, or an equivalent combination of education and relevant experience.
• You have 3 to 5 years of relevant experience in a similar role.
• You have experience in administrative support, office coordination, reception, or internal communications.
• You are bilingual in French and English.
• Experience in a corporate environment is considered an asset.
• You have excellent writing, proofreading, and simplification skills.
• You have strong organizational skills and the ability to manage multiple priorities.
• You demonstrate a strong attention to detail and high quality standards.
• You are comfortable working in a dynamic, fast-changing environment.
• You are proactive, adaptable, and solution-oriented.
• You have strong collaboration and interpersonal skills.

When Joining Eddyfi, What You Can Expect From Us

• The opportunity to play a key role in creating a professional and welcoming office environment.
• A collaborative workplace where teamwork, initiative, and respect are highly valued.
• The opportunity to contribute to internal communications and employee experience initiatives.
• A dynamic environment that encourages learning, adaptability, and continuous improvement.
• Competitive compensation and benefits.
• Professional development opportunities.

At Eddyfi Technologies, diversity, equity and inclusion are fundamental to who we are. We are committed to providing equal employment opportunities and fostering an inclusive workplace where everyone feels a sense of belonging.

We welcome and encourage applications from all qualified individuals, regardless of race, ethnicity, gender identity or expression, sexual orientation, age, religion, disability, neurodiversity, or any other characteristic protected by law.

If you require accommodations at any stage of the recruitment process, please let us know. We are committed to ensuring an accessible and inclusive experience for all candidates.

For all our offices worldwide, certain positions may be subject to background checks, including credit, criminal, and employment history verification.