Administrative Assistant - Afternoon Shift (In office)

Gillfor Distribution; London; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Health and Dental Benefits

RRSP

Discretionary bonus program

Paid vacation

Paid sick days

Job summary

Gillfor Distribution is seeking an Invoicing/Data Entry Clerk for the afternoon shift in Ontario. This role supports daily administrative functions and requires precise data entry, strong communication, and teamwork in a fast-paced environment.

You will manage paperwork flow, process invoices, and prepare freight documents while performing general clerical duties. The position offers full-time hours and benefits.

Qualifications

• Minimum of 2 years Invoicing and Data Entry Administration.
• Strong computer skills.
• Adhere to all Health & Safety policies & procedures.
• Strong verbal and written skills to communicate with all levels of the organization.
• Self-motivated, with high energy and an engaging level of enthusiasm.

Responsibilities

• Manage the flow of paperwork, scanning, and filing.
• Invoice sales orders including posting freight to the orders; prepare freight BOLs for delivery and verify paperwork.
• Perform related clerical duties such as faxing and photocopying; entry of Timecards for Hourly Employees Bi-Weekly.
• Other duties as assigned.

Skills

Communication

Teamwork

Critical Thinking

Analytical Skills

Problem Solving

Logic/Result Focus

Creative Thinking

Prioritization

Tools

Excel

Job description

The primary function of the Invoicing/Data Entry Clerk (Afternoon shift) is to support Division locations daily administration functions. The ideal candidate is an effective communicator who can work well in a fast-paced team environment and adapt to changes with minimal disruption to daily duties and processes. They can work within a team-based culture, have strong analytical skills, and can focus on following processes with detail.

Core Competencies

• Communication/Teamwork
• Critical Thinking/Analytical Skills
• Technical Skills Excel
• Problem Solving
• Logic/Result Focus
• Creative and Innovative Thinking
• Prioritization

Performance Requirements

• Manage the flow of paperwork, scanning, and filing
• Invoice sales orders including posting freight to the orders. *Prepare freight BOL’s for delivery and ensure paperwork is verified.
• Perform related clerical duties such as faxing and photocopying. *Entry of Timecards for Hourly Employees Bi-Weekly
• Other duties as assigned.

Standards of Performance

• Minimum of 2 years Invoicing and Data Entry Administration.
• Strong computer skills
• Adhere to all Health & Safety policies & procedures.
• Strong verbal and written skills to communicate with all levels of the organization.
• Self-motivated, with high energy and an engaging level of enthusiasm.

Work Conditions

• Full-time Monday to Friday (40 hours per week) and any overtime as required. Afternoon shift from 2.30 p.m. to 11 p.m.
• Employer paid Health and Dental Benefits, RRSP and discretionary bonus program
• Paid vacation and sick days
• Reports directly to the Division Manager

Gillfor Distribution is proud to be an equal opportunity employer.

Upon individual request, hiring processes will be modified to remove barriers to accommodate those with disabilities. Should any applicant require accommodation through the application, interview or selection processes, please contact the HR Manager at Gillfor Distribution.