Administrative Assistant (18-Month Contract)

Summit Inspection Services Ltd.; Calgary; On-site; CAD 38,000 - 52,000; Full time

Job summary

SUMMIT Inspection Services Ltd. is seeking a reliable, organized Administrative Assistant on a temporary basis to provide maternity leave coverage. The role offers day-to-day administrative support to our office and field operations, ensuring accurate handling of information and communication in a fast-paced environment.

Contract start date: October 2026. Contract duration: 18 months. This position requires you to be in-office M-F, located in Calgary, Alberta.

Qualifications

• Minimum of one year experience in an administrative or similar role.
• Proficiency in Microsoft Office applications and general office software.
• Knowledge of clerical practices, procedures, and document control systems.
• Strong verbal and written communication skills.
• Demonstrated ability to work independently and collaboratively within a team.
• Excellent organizational skills with strong attention to detail.

Responsibilities

• Provide general administrative and clerical support to the office and field teams.
• Provide general clerical and administrative support including typing, data entry, filing, scanning, copying, and emailing.
• Maintain electronic and hard-copy filing systems and document control records.
• Type, prepare and modify correspondence, customer specific reports and other documents.
• Provide general administrative and clerical support including emailing, scanning, faxing and copying.
• Maintain regular communications with customers via e-mail and telephone on audit related activities.
• Create audit binders and manage the process associated.
• Create and edit MS Word and Excel document templates as required.
• Ability to maintain, track and file documents on basic databases.
• Assisting with miscellaneous projects as they arise when necessary.

Skills

Administrative support

Data entry

Microsoft Office

Communication skills

Document control

Multitasking

Job description

SUMMIT Inspection Services Ltd. is seeking a reliable, organized, and detail-oriented Administrative Assistant to join our team on a temporary basis to provide maternity leave coverage.

The Administrative Assistant will provide day-to-day administrative support to our office and field operations, helping ensure information, documentation, and communication are handled accurately and efficiently. This position is well suited to someone who enjoys a fast-paced environment, is comfortable managing multiple priorities, and takes pride in providing dependable support to a team.

Contract start date: October 2026

Contract duration: 18 months

This position requires you to be in-office M-F

Preferred Experience and Qualifications:

• Minimum of one (1) year experience in an administrative or similar role
• Proficiency in Microsoft Office applications and general office software
• Knowledge of clerical practices, procedures, and document control systems
• Strong verbal and written communication skills
• Demonstrated ability to work independently and collaboratively within a team
• Excellent organizational skills with strong attention to detail

Responsibilities:

• Provide general administrative and clerical support to the office and field teams
• Provide general clerical and administrative support including typing, data entry, filing, scanning, copying, and emailing
• Maintain electronic and hard-copy filing systems and document control records
• Type, prepare and modify correspondence, customer specific reports and other documents
• Provide general administrative and clerical support including emailing, scanning, faxing and copying
• Maintain regular communications with customers via e-mail and telephone on audit related activities
• Create audit binders and manage the process associated
• Create and edit MS Word and Excel document templates as required
• Ability to maintain, track and file documents on basic databases
• Assisting with miscellaneous projects as they arise when necessary

Skills:

• Superior verbal and written communication skills
• Superior attention to detail and accuracy
• Strong interpersonal skills with professional phone and in-person etiquette
• Proficient in Microsoft Office Suite and general office software
• Excellent grammar, spelling, and written documentation abilities
• Ability to manage multiple priorities effectively
• Strong reading comprehension and information processing skills
• Highly organized, with effective prioritization, planning, and time management skills
• Excellent analytical and problem-solving skills
• Quick to adapt to changing priorities, systems, or work environments
• Self-motivated with the ability to take initiative and work independently

Proven ability to collaborate effectively within a team setting. The successful candidate will be a team player who is self-motivated and dependable looking for an opportunity to join a collaborative team. We would like to thank all applicants who respond to this position opening and will be contacting the potentially suitable candidates.