Administrative Assistant 1

Apex Systems; Vancouver; Hybrid; CAD 29,000 - 34,000; Full time

Benefits offered by this job

Benefits package

Job summary

Everforth Apex is seeking an Administrative Assistant to support a dynamic team in Vancouver, BC. This hybrid role focuses on space and hardware management with executive support such as calendar management, travel planning, and expense reporting.

You will work with leadership teams to ensure priorities are executed and assist with project-related administrative tasks and event logistics.

Qualifications

• 1+ years of administrative, customer service, operations, or office support experience.
• Strong organizational and time management skills.
• Experience with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.

Responsibilities

• Manage team space and hardware inventory.
• Assist with time management and scheduling.
• Coordinate travel arrangements and visa applications.
• Process and manage expense reports.
• Support administrative tasks for key projects.

Skills

Calendar management

Travel coordination

Expense reporting

MS 365

Outlook

Teams

Word

Excel

PowerPoint

Communication skills

Organizational skills

Tools

Microsoft 365 Suite

Job description

# Administrative Assistant 1Apply**Job#: 3052367****Job Description:****Administrative Assistant 1****Location: Vancouver, British Columbia** (Hybrid)**Pay: $23.00 Hourly**Role OverviewWe are seeking an Administrative Assistant to support a dynamic team. This role will primarily focus on space and hardware management, with some executive assistant tasks such as time management, travel coordination, and expense reporting. The position supports a team focused on a major communication and collaboration platform, specifically its calling, meeting, and device integration features.**Typical Day in the Role**Support executive leadership through complex calendar management, meeting coordination, travel planning, expense management, and event logistics. Partner closely with business administrators, chiefs of staff, and leadership teams to ensure priorities are executed efficiently. Coordinate communications, maintain organizational information, manage special projects, and provide administrative support for team meetings, morale events, and business operations.Key Responsibilities* Manage team space and hardware inventory.* Assist with time management and scheduling.* Coordinate travel arrangements and visa applications.* Process and manage expense reports.* Support administrative tasks for key projects.Required Qualifications* 1+ years of administrative, customer service, operations, or office support experience* Strong organizational and time management skills* Ability to manage multiple priorities in a fast-paced environment* Experience with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint* Excellent written and verbal communication skills* Strong attention to detail and ability to handle confidential information* Previous experience in space and hardware management. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.****Everforth Apex Benefits Overview:** In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.***Employee Type:** Contract**Location:** Vancouver, BC, CA**Job Type:****Date Posted:** September 16, 2026**Pay Range:** $23 - $23 per hour