Administrative Assistant

Manitoba Government; Winnipeg; On-site; CAD 54,000 - 63,000; Full time

Job summary

The Legislative Assembly of Manitoba seeks an Administrative Assistant in the Clerk’s Office who will play a significant role in our organization. The incumbent is a non-partisan employee of the Legislative Assembly.

Duties include greeting visitors, handling correspondence with Word/Excel/PowerPoint/Outlook, managing files, supporting meetings, assisting with internship programs, and assisting the Office Manager with finances and month-end reports while maintaining inventory.

Qualifications

• Minimum of three years’ experience in a professional office environment.
• Thorough knowledge of administrative office procedures including correspondence preparation, meeting preparation, filing systems.
• Proficiency with Word, Outlook, Excel and PowerPoint.

Responsibilities

• Greeting and directing visitors, answering the phone, responding to questions and requests, forwarding calls to appropriate staff members, government offices or agencies.
• Preparing, formatting, editing, proofreading and finalizing a variety of correspondence, reports and charts using Word, Excel, PowerPoint, InDesign and Outlook.
• Assisting with management of file libraries, including organizing and maintaining records, documents and files both electronic and paper-based.
• Proving administrate and logistical support for a variety of meetings.
• Assisting the Office Manager with branch finances, including processing and managing invoices, payments and expenses using SharePoint, as well as the preparation of month-end budget reports.
• Maintaining and updating all office inventory, including all office supplies and equipment.

Skills

Organizational skills

Attention to detail

Time management

Customer service

Tools

Word

Outlook

Excel

PowerPoint

InDesign

Job description

Administrative Assistant

AY4 Administrative Secretary 4

Regular/full-time

Manitoba Legislative Assembly

Clerks Office

Winnipeg MB

Advertisement Number: 12726

Salary(s): AY4 $2,088.73 - $2,438.90 bi-weekly

Closing Date: October 7, 2026

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation.The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people and visible minorities. Applicants are requested to self-declare at the time of application.

The Legislative Assembly of Manitoba seeks an Administrative Assistant in the Clerk’s Office who will play a significant role in our organization. The incumbent is a non-partisan employee of the Legislative Assembly.

Duties

• Greeting and directing visitors, answering the phone, responding to questions and requests, forwarding calls to appropriate staff members, government offices or agencies.
• Preparing, formatting, editing, proofreading and finalizing a variety of correspondence, reports and charts using a range of software including Word, Excel, PowerPoint, InDesign and Outlook.
• Assisting with management of file libraries, including organizing and maintaining records, documents and files both electronic and paper-based.
• Proving administrate and logistical support for a variety of meetings.
• Assisting with the facilitation of the Legislative Internship Program and Parliamentary Programs.
• Assisting the Office Manager with branch finances, including processing and managing invoices, payments and expenses using SharePoint, as well as the preparation of month-end budget reports.
• Maintaining and updating all office inventory, including all office supplies and equipment.

Qualifications

Essential:

• Minimum of three years’ experience in a professional office environment.
• Thorough knowledge of administrative office procedures including correspondence preparation, meeting preparation, filing systems.
• Proficiency with computer programs such as Word, Outlook, Excel and PowerPoint.
• Strong organizational, logistical, planning, and time management skills, including the ability to meet deadlines as well as demonstrating meticulous attention to detail.
• Excellent written communication skills including the proper use of spelling, grammar and punctuation.
• A strong commitment to client service, including the ability to maintain a professional and efficient nonpartisan attitude in interactions with internal and external clients, while managing confidential and sensitive information with care.
• The ability to work as part of a team as well as independently while managing a heavy workload.
• Excellent interpersonal skills, including the ability to work well with others, deal with stressful situations in a patient, calm manner, and demonstrate tact, diplomacy, compassion and understanding.
• The ability to deal with highly confidential and sensitive information with care and impartiality.

Desired:

• French language skills.
• Experience in event planning and organization.
• General knowledge of Manitoba’s democratic system.
• Experience working with InDesign.

Conditions of Employment

• Must be legally entitled to work in Canada
• A satisfactory Criminal Record Check and Child Abuse Registry Check
• A satisfactory Criminal Record Check

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.

Please note that additional administrative or clerical positions may be recruited to through the Common Recruitment Initiative: https://www.gov.mb.ca/govjobs/info/programs.html#CRI

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.