Public Sector Administrative Assistant

Manitoba Government; Winnipeg; On-site; CAD 54,000 - 63,000; Full time

Job summary

The Legislative Assembly of Manitoba seeks an Administrative Assistant in the Clerk’s Office who will play a significant role in our organization. The incumbent is a non-partisan employee of the Legislative Assembly.

Duties include greeting visitors, handling correspondence with Word/Excel/PowerPoint/Outlook, managing files, supporting meetings, assisting with internship programs, and assisting the Office Manager with finances and month-end reports while maintaining inventory.

Qualifications

• Minimum of three years’ experience in a professional office environment.
• Thorough knowledge of administrative office procedures including correspondence preparation, meeting preparation, filing systems.
• Proficiency with Word, Outlook, Excel and PowerPoint.

Responsibilities

• Greeting and directing visitors, answering the phone, responding to questions and requests, forwarding calls to appropriate staff members, government offices or agencies.
• Preparing, formatting, editing, proofreading and finalizing a variety of correspondence, reports and charts using Word, Excel, PowerPoint, InDesign and Outlook.
• Assisting with management of file libraries, including organizing and maintaining records, documents and files both electronic and paper-based.
• Proving administrate and logistical support for a variety of meetings.
• Assisting the Office Manager with branch finances, including processing and managing invoices, payments and expenses using SharePoint, as well as the preparation of month-end budget reports.
• Maintaining and updating all office inventory, including all office supplies and equipment.

Skills

Organizational skills

Attention to detail

Time management

Customer service

Tools

Word

Outlook

Excel

PowerPoint

InDesign

Job description

The Legislative Assembly of Manitoba seeks an Administrative Assistant in the Clerk’s Office who will play a significant role in our organization. The incumbent is a non-partisan employee of the Legislative Assembly.

Duties include greeting visitors, handling correspondence with Word/Excel/PowerPoint/Outlook, managing files, supporting meetings, assisting with internship programs, and assisting the Office Manager with finances and month-end reports while maintaining inventory.