Administrative Assistant

Sonepar Canada, Inc.; Winnipeg; Hybrid; CAD 38,000 - 46,000; Full time

Benefits offered by this job

Flexible benefits program

Employee Assistance Program

Tuition Reimbursement

Employee Discounts

Career path

Life Insurance

Disability benefits

Job summary

Robertson Electric Wholesale, part of the Sonepar Group, is seeking an organized administrative professional to support front-desk operations, purchasing coordination, and vendor management. The role involves handling calls, emails, mail, and deliveries, maintaining a tidy reception, and assisting with procurement processes and safety compliance.

You will join a market-leading team with extensive growth plans and access to a broad benefits program.

Qualifications

• Minimum prior administrative experience.
• Reliable and responsible with a professional demeanor.
• Ability to multitask and prioritize competing tasks.
• Strong organizational and communication skills.
• Excellent written and verbal communication; professional phone manner.
• Polite, personable, and capable of working in a team.

Responsibilities

• Serve as primary front-desk contact for clients, vendors, and staff.
• Manage calls, emails, mail, and courier deliveries accurately.
• Maintain a clean, welcoming reception area reflecting company standards.
• Coordinate office supplies and monitor inventory for daily operations.
• Assist Operations Manager with processing material orders and tracking deliveries.
• Prepare vendor quotations, update profiles, and support purchase orders.
• Reconcile invoices and ensure timely payment processing.
• Support health and safety reporting and routine warehouse inspections.
• Keep documentation organized per company protocols.

Skills

Administrative experience

Reliability

Multitasking

Organizational skills

Communication skills

Phone etiquette

People skills

Attention to detail

Team player

Job description

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Robertson Electric Wholesale is a highly regarded Electrical Distributor in Canada. Robertson has demonstrated steady and secure growth since many years, proving to be a dominant player in the industries we serve. With numerous branches across Canada and secure business plans for further growth and expansion, Robertson is seeking talented individuals to join our dynamic Company and be part of our continued success.

We are a proud member of the Sonepar Group, the world's largest privately-held electrical distributor. The Sonepar Group is present in more than 40 countries with over 45,000 employees. In Canada, we are represented by 6 locally managed electrical and industrial distributors and have over 110 locations with coverage in 9 provinces.

To explore and learn more about Sonepar opportunities, please visit www.career.sonepar.com

What’s In It For You?

• You will be joining a market leader with over 40 years of experience to help you elevate your potential.
• You will be working for the world's #1 privately held business to business distributor of electrical products and related solutions.
• A chance to get involved in the forever growing electrical industry.
• We house the largest inventory to better service our customers and deliver on sales commitments.
• An opportunity for career development across many business departments within our organization.

Scope of the Position

The position is responsible for providing support front-desk reception, purchasing coordination, vendor management, and general administrative duties. The candidate will ensure efficient office operations, accurate procurement tracking, and smooth communication across teams.

Major Responsibilities

• Serve as the primary point of contact for clients, vendors, and internal staff, ensuring a courteous and professional front-desk experience
• Manage incoming calls, emails, mail, and courier deliveries with accuracy
• Maintain a clean, organized, and welcoming reception area that reflects company standards
• Coordinate office supply procurement and monitor inventory to support daily operations
• Assist the Operations Manager with processing material orders and tracking deliveries
• Request, evaluate, and document vendor quotations for electrical components and equipment
• Maintain and update vendor profiles, including contact details, pricing, and compliance records
• Generate and process purchase orders; reconcile invoices and ensure timely payment tracking
• File and organize purchasing and administrative documentation in accordance with company protocols
• Assist in conducting routine warehouse inspections and report health and safety observations
• Maintain and update the Health & Safety board with current policies, certifications, and notices
• Perform data entry for safety records, incident logs, and compliance documentation
• Support internal audits and assist with health and safety reporting requirement
• New duties may be added to this description with proper explanation at any time.

Skills and Qualifications

• Previous experience working in an Administrative Role
• Responsible and reliable
• Ability to multitask and prioritize
• Excellent organizational skills
• Excellent communication skills, both written and verbal
• Excellent telephone manner
• Polite and personable
• Clerical and numerical accuracy
• Good team player, contributing to a pleasant and effective atmosphere

We offer a competitive salary, plus a full set of benefits, including:

• Flexible benefits program allowing you to choose from options that best fit you and your dependents’ needs. Benefit options include: Medical, Dental, Vision, Health Spending Account & RRSP matching.
• Employee Assistance Program, Tuition Reimbursement, Employee Discounts and a career path.
• Regardless of your benefits program, you will receive company paid Life Insurance, and employee paid disability.

Social Media:

Website: https://robertson-electric.com/

Sonepar places the planet and diversity and inclusion at the core of its vision driving our business ethos.

Today, Sonepar is the leading distributor of energy-efficient products, pioneering the energy transition and making sustainability a priority. At Sonepar, we firmly believe that every action is crucial in safeguarding the environment, driving our commitment to a more sustainable future. We have accelerated our own transition to efficient generation and use of electrical energy across our business and champion the innovation of sustainable solutions in the market.

Sonepar has been recognized as a Diversity Leader by the Financial Times’ 2024 Diversity Leaders ranking and was awarded GEEIS Certification in 2022. We are proud to be an equal opportunity employer, welcoming submissions from all candidates. We believe in creating a work environment where everyone can feel safe, use their voice, and know that they belong. Diversity and Inclusion (D&I) is a central focus of our global, strategic impact plan. We value diversity and inclusion in the workplace because it allows us to better meet the needs of the communities we serve. It helps us foster greater creativity, breadth of experience, and it’s essential to our success as an organization. All qualified individuals, regardless of race, ethnic or national origin, colour, religion, sex, sexual orientation, age, marital status, neurodiversity, disability status, gender identity, veteran status or any other aspect which makes them unique are encouraged to apply.

Sonepar is an equal opportunity employer and welcomes submissions from all candidates. Accommodation is available to all applicants upon request. If selected for an interview, please advise the Sonepar representative of your accommodation needs at that time. We will work with all applicants to accommodate their accessibility needs.