Team Support Specialist

Sonepar Canada, Inc.; Vaughan; On-site; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Flexible benefits

RRSP matching

Employee discounts

Tuition reimbursement

Career path

Job summary

Robertson Electric Wholesale, a leading Canadian electrical distributor and member of the Sonepar Group, is seeking an Administrative Coordinator - Quotes to join our Vaughan team. You will coordinate quote intake, track progress, and maintain documentation, acting as the central link between Sales, Quoting Specialists across branches, and external vendors.

This role offers exposure to bidding processes, quotation management, and cross‑functional collaboration, with opportunities for career

Qualifications

• 1-2 years of experience in an administrative, coordination, or operations support role.
• Experience supporting quoting, estimating, or sales operations is an asset.
• Strong organizational and time-management skills with the ability to manage multiple concurrent requests.
• High attention to detail and strong follow-through.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate the intake of quote requests from Sales and other internal stakeholders.
• Review incoming requests for completeness and accuracy; follow up to obtain missing information.
• Assign, log, and track quote requests to ensure timely progression through the quoting process.
• Maintain quote trackers and logs, monitoring status, priorities, and deadlines.
• Proactively follow up with Quoting Specialists, Sales, and other contributors to ensure quotes are completed on time.
• Prepare, organize, and maintain quote documentation.

Skills

Administrative coordination

Time management

Communication

Cross-functional collaboration

Problem solving

Tools

Microsoft Office

CRM systems

Quoting software

Job description

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Robertson Electric Wholesale is a highly regarded Electrical Distributor in Canada. Robertson has demonstrated steady and secure growth since many years, proving to be a dominant player in the industries we serve. With numerous branches across Canada and secure business plans for further growth and expansion, Robertson is seeking talented individuals to join our dynamic Company and be part of our continued success.

We are a proud member of the Sonepar Group, the world’s largest privately-held electrical distributor. The Sonepar Group is present in more than 40 countries with over 45,000 employees. In Canada, we are represented by 6 locally managed electrical and industrial distributors and have over 110 locations with coverage in 9 provinces.

To explore and learn more about Sonepar opportunities, please visit www.career.sonepar.com

What’s In It For You?

• You will be joining a market leader with over 40 years of experience to help you elevate your potential.
• You will be working for the world’s #1 privately held business to business distributor of electrical products and related solutions.
• A chance to get involved in the forever growing electrical industry.
• We house the largest inventory to better service our customers and deliver on sales commitments.
• An opportunity for career development across many business departments within our organization.

Position Summary

The Administrative Coordinator - Quotes provides administrative and coordination support to the Quotes team, ensuring quotation activities are organized, logged and completed within required timelines. This role serves as a central coordination point between Sales, Quoting Specialists in multiple branches, supporting the intake, tracking and documentation of customer requests for quotations.

Key Responsibilities

Quote Coordination & Intake

• Coordinate the intake of quote requests from Sales and other internal stakeholders
• Review incoming requests for completeness and accuracy; follow up to obtain missing information
• Assign, log, and track quote requests to ensure timely progression through the quoting process
• Maintain quote trackers and logs, monitoring status, priorities, and deadlines
• Proactively follow up with Quoting Specialists, Sales, and other contributors to ensure quotes are completed on time
• Identify delays, bottlenecks, or conflicting priorities and elevate as appropriate
• Prepare, organize, and maintain quote documentation

Communication & Stakeholder Coordination

• Act as a central point of contact between Sales, Quotes, Projects, and external vendors regarding quote-related administration
• Prepare and distribute quote requests, confirmations, and supporting documentation
• Coordinate responses to revisions, clarifications, and follow-up requests

Qualifications & Experience

• 1-2 years of experience in an administrative, coordination, or operations support role
• Experience supporting quoting, estimating, or sales operations is an asset
• Strong organizational and time-management skills with the ability to manage multiple concurrent requests
• High attention to detail and strong follow-through
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office (Outlook, Word, Excel); experience with CRM or quoting systems is an asset
• Workflow coordination and tracking
• Attention to detail and documentation control
• Prioritization and follow-through
• Cross-functional collaboration
• Problem-solving and adaptability

We offer a competitive salary, plus a full set of benefits, including:

• Flexible benefits program allowing you to choose from options that best fit you and your dependents’ needs. Benefit options include: Medical, Dental, Vision, Health Spending Account & RRSP matching.
• Employee Assistance Program, Tuition Reimbursement, Employee Discounts and a career path.
• Regardless of your benefits program, you will receive company paid Life Insurance, and employee paid disability.

Social Media:

Website: https://robertson-electric.com/

Sonepar places the planet and diversity and inclusion at the core of its vision driving our business ethos.

Today, Sonepar is the leading distributor of energy-efficient products, pioneering the energy transition and making sustainability a priority. At Sonepar, we firmly believe that every action is crucial in safeguarding the environment, driving our commitment to a more sustainable future. We have accelerated our own transition to efficient generation and use of electrical energy across our business and champion the innovation of sustainable solutions in the market.

Sonepar has been recognized as a Diversity Leader by the Financial Times’ 2024 Diversity Leaders ranking and was awarded GEEIS Certification in 2022. We are proud to be an equal opportunity employer, welcoming submissions from all candidates. We believe in creating a work environment where everyone can feel safe, use their voice, and know that they belong. Diversity and Inclusion (D&I) is a central focus of our global, strategic impact plan. We value diversity and inclusion in the workplace because it allows us to better meet the needs of the communities we serve. It helps us foster greater creativity, breadth of experience, and it's essential to our success as an organization. All qualified individuals, regardless of race, ethnic or national origin, colour, religion, sex, sexual orientation, age, marital status, neurodiversity, disability status, gender identity, veteran status or any other aspect which makes them unique are encouraged to apply.

Sonepar is an equal opportunity employer and welcomes submissions from all candidates. Accommodation is available to all applicants upon request. If selected for an interview, please advise the Sonepar representative of your accommodation needs at that time. We will work with all applicants to accommodate their accessibility needs.