Administrative Assistant

Aplin; Winnipeg; On-site; CAD 36,000 - 52,000; Full time

Job summary

A Winnipeg-based property management firm, connected with Aplin, is seeking an Administrative Assistant to join their established team. The role focuses on managing the reception desk while supporting accounting administration, including invoicing and reconciliations.

The successful candidate will greet visitors, handle mail, monitor supplies, process expenses, and coordinate with vendors. Strong organization and communication skills are essential for this full-time role in Canada.

Qualifications

• Previous experience in an administrative, reception, or office support role.
• Basic accounting or bookkeeping experience, including accounts payable/receivable.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills, customer-focused.
• Proficiency with Microsoft Office, including Outlook and Excel.
• Comfortable handling confidential financial information.
• Proactive, dependable team player who maintains an organized office.

Responsibilities

• Answer switchboard and forward calls as necessary.
• Greet visitors and direct them as required.
• Manage all incoming and outgoing mail, parcels, and deliveries.
• Monitor inventory and order office supplies.
• Process accounts payable and accounts receivable.
• Prepare bank deposits and daily cash deposits.
• Reconcile monthly statements and vendor inquiries.
• Perform other duties as assigned.

Skills

Strong organizational skills

Excellent communication

Customer-focused approach

Tools

Microsoft Outlook

Microsoft Excel

Job description

Our client, one of Winnipeg's largest property management firms, has partnered with Stacey Danley at Aplin on the search for an Administrative Assistant to join their established team. The successful candidate will manage the reception desk while providing support with accounting administration.

Responsibilities:

• Answer the switchboard and forward calls as necessary.
• Greet visitors and direct them as required.
• Manage all incoming and outgoing mail, parcels, and deliveries.
• Monitor inventory and order office supplies.
• Administer the employee appreciation program.
• Collect, analyze, and verify bills for payment and cheque requests.
• Prepare bank deposits and daily cash deposits.
• Manage accounts receivable and miscellaneous invoicing.
• Sort, code, and enter bills for payment.
• Correspond with vendors and respond to enquiries.
• Reconcile monthly statements.
• Process employee expenses for reimbursement.
• Perform other duties as assigned.

Ideal Qualifications:

• Previous experience in an administrative, reception, or office support role.
• Basic accounting or bookkeeping experience, including accounts payable, accounts receivable, invoicing, or reconciliations.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills, with a professional and customer-focused approach.
• Proficiency with Microsoft Office, including Outlook and Excel.
• Comfortable working with financial information and handling confidential records.
• A proactive, dependable team player who takes pride in maintaining an organized and welcoming office environment.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.