HR & Labour Relations Admin

Aplin; Vancouver; On-site; CAD 60,000 - 65,000; Full time

Benefits offered by this job

3 weeks vacation to start

Annual discretionary bonus

Competitive benefits

Job summary

Aplin — Vancouver client is seeking an organized HR & Labour Relations Administrator for our client. This onsite role blends labour relations administration with front desk duties, perfect for someone building HR knowledge and enjoying people interaction.

Reporting to the Labour Relations Manager, you will support four managers, manage records, process timesheets, handle correspondence, and greet visitors from reception. Excellent communication and confidentiality are essential.

Qualifications

• 1+ year of HR experience or a combination of education and administrative experience.
• Strong written and verbal communication skills.
• Excellent attention to detail and recordkeeping abilities.
• Ability to handle confidential information with tact and professionalism.

Responsibilities

• Provide day-to-day administrative support to Labour Relations Managers.
• Maintain electronic and physical records, confidential documentation, and correspondence.
• Assist with grievance responses, disciplinary documentation, and union requests.
• Manage spreadsheets, trackers, schedules, and departmental records.
• Process timesheets, leave applications, and update employee movement records.
• Support bargaining preparation, training coordination, and meeting materials.
• Greet visitors, answer calls, and provide professional first point of contact at reception.
• Coordinate mail, office supplies, catering, travel, and general admin tasks.

Skills

HR experience

Communication skills

Microsoft 365

Power BI (asset)

Education

HR / Labour Relations / Office Admin education

Tools

Outlook

Word

Excel

Power BI

Job description

Are you an organized, detail-oriented professional looking to build your career in Human Resources or Labour Relations? This opportunity combines hands‑on labour relations administration with front desk reception responsibilities, making it an excellent fit for someone who enjoys working with people while developing their HR knowledge. The ideal candidate is pursuing a career in HR, has 1 year of HR or HR Admin experience and has strong communication skills.

About Our Client
Our client is an established organization operating in a complex, unionized environment. With a strong focus on collaboration, professionalism, and operational excellence, the organization offers a team-oriented workplace where administrative professionals play an important role in supporting employees and leadership.

About The Opportunity
Reporting directly to the Labour Relations Manager, the HR & Labour Relations Administrator will provide administrative support to multiple Labour Relations Managers while serving as a welcoming and professional first point of contact for employees, visitors, and external stakeholders.

This position is based at the organization’s main front reception desk and is fully onsite. Alongside reception coverage, the role involves a broad range of HR and labour relations administrative duties, including document management, correspondence, recordkeeping, and workforce administration.

About The Position

• Provide day-to-day administrative support to four Labour Relations Managers, including preparing correspondence, drafting and distributing letters, and maintaining accurate electronic and physical records.
• Collect, organize, track, and file confidential documentation, ensuring records are complete, accessible, and handled appropriately.
• Assist with grievance responses, disciplinary documentation, union requests, correspondence tracking, and deadline management.
• Maintain spreadsheets, trackers, schedules, and departmental records, ensuring information is accurate and up to date.
• Support workforce administration, including processing timesheets and leave applications, coordinating workforce requests, and updating employee movement records.
• Assist with bargaining preparation, training coordination, meeting materials, and other labour relations projects as required.
• Work from the main reception desk, greeting visitors and employees, directing inquiries, and providing a professional first point of contact for the organization.
• Answer and direct telephone calls, provide reception coverage during breaks and other periods as needed, and assist with visitor sign-in and meeting room bookings.
• Manage incoming and outgoing mail and packages, coordinate office supplies and catering, and assist with travel arrangements and general office administration.
• Provide additional administrative support to the department, including document preparation, filing, and coordination of special projects.

The Requirements

• 1+ year of HR experience or a combination of education and administrative experience.
• Education in Human Resources, Labour Relations, Office Administration, or a related field is an asset.
• Strong critical-thinking and problem‑solving skills, with the ability to assess information, exercise sound judgment, and manage competing priorities.
• Excellent written and verbal communication skills, including the ability to prepare accurate, professional correspondence.
• Exceptional attention to detail and the ability to manage a high volume of documentation and maintain accurate records.
• A warm, approachable, and professional demeanour, with strong interpersonal and customer service skills.
• A calm, unflappable approach when managing competing requests or sensitive situations.
• The ability to handle confidential information with tact, discretion, and professionalism.
• Strong organisational skills and the ability to work collaboratively while taking initiative and working independently when needed.
• Proficiency in Microsoft 365, particularly Outlook, Word, and Excel; Power BI experience is an asset.

Compensation

• Salary range $60,000 – $65,000 per year
• Annual discretionary bonus
• Competitive benefits
• 3 weeks of vacation to start

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.Accommodation is available upon request throughout all stages of the recruitment process.