Receptionist

Aplin; Toronto; On-site; CAD 32,000 - 34,000; Full time

Job summary

Aplin is partnering with our financial services client in downtown Toronto to recruit a professional, service-oriented Receptionist for a temporary assignment. This role is ideal for someone who enjoys being the first point of contact, creating a welcoming office environment, and providing administrative support to a busy team.

The successful candidate will welcome visitors, handle sign-ins, manage calls, coordinate mail and couriers, and keep the reception and meeting rooms organized.

Qualifications

• Previous reception or administrative experience is preferred.
• Professional, friendly, and polished communication skills, both in person and over the phone.
• Strong organizational skills and attention to detail, with the ability to multitask and manage competing priorities.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
• A proactive, adaptable approach, with the ability to work independently and as part of a team.
• Strong problem-solving skills, initiative, and a commitment to providing excellent service.
• Reliable, punctual, and professional, with a strong work ethic.
• Ability to handle confidential information with discretion.
• Professional business attire is required.

Responsibilities

• Welcome visitors and clients, manage sign-ins, and ensure a professional, welcoming reception experience.
• Answer incoming calls and direct inquiries to the appropriate individuals.
• Coordinate couriers, deliveries, and incoming and outgoing mail as required.
• Maintain a tidy, organized reception area and meeting rooms.
• Assist with boardroom bookings and meeting room coordination.
• Provide general administrative support, including printing, scanning, filing, and data entry.
• Support team members with day-to-day office needs and other administrative duties as assigned.

Skills

Reception experience

Customer service

Communication skills

Multitasking

MS Office

Teamwork

Professional attire

Tools

Office software

Job description

Aplin is partnering with our financial services client in downtown Toronto to recruit a professional, service-oriented Receptionist for a temporary assignment. This is an excellent opportunity for someone who enjoys being the first point of contact, creating a welcoming office environment, and providing administrative support to a busy team.

Compensation

• The expected hourly rate for this contract is $23.00 – $25.00 per hour, commensurate with experience

Key Responsibilities

• Welcome visitors and clients, manage sign-ins, and ensure a professional, welcoming reception experience.
• Answer incoming calls and direct inquiries to the appropriate individuals.
• Coordinate couriers, deliveries, and incoming and outgoing mail as required.
• Maintain a tidy, organized reception area and meeting rooms.
• Assist with boardroom bookings and meeting room coordination.
• Provide general administrative support, including printing, scanning, filing, and data entry.
• Support team members with day-to-day office needs and other administrative duties as assigned.

Qualifications and Skills

• Previous reception or administrative experience is preferred.
• Professional, friendly, and polished communication skills, both in person and over the phone.
• Strong organizational skills and attention to detail, with the ability to multitask and manage competing priorities.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
• A proactive, adaptable approach, with the ability to work independently and as part of a team.
• Strong problem‑solving skills, initiative, and a commitment to providing excellent service.
• Reliable, punctual, and professional, with a strong work ethic.
• Ability to handle confidential information with discretion.
• Professional business attire is required.

What We’re Looking For

We’re seeking someone who takes pride in creating a positive first impression, demonstrates accountability, and approaches their work with initiative and flexibility. The successful candidate will be comfortable in a dynamic office environment and ready to step in wherever support is needed.

If you’re a dependable professional who enjoys helping others and keeping an office running efficiently, we’d love to hear from you.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.