Administrative Assistant

Hotel Dieu Grace Healthcare; Windsor; On-site; CAD 42,000 - 54,000; Full time

Job summary

Hôtel Dieu Grace Healthcare (HDGH) is seeking an Administrative Assistant to support the Restorative Medical Director and Director of Pharmacy. The role focuses on providing administrative and clerical services to keep operations efficient and accurate in a hospital setting.

Ideal candidates will have Office Administration training, 3–5 years in a similar environment, and strong Microsoft Office skills, with a willingness to work in a fast-paced, collaborative team across management, physicians

Qualifications

• Graduate of an Office Administrative Program or related field.
• 3–5 years of admin support experience in hospital or corporate environment, preferred.
• Healthcare experience and knowledge of medical terminology, preferred.
• Ability to provide strong administrative support to ensure HDGH operations are maintained in an effective, up-to-date and accurate manner.
• Ability to prepare communications, presentations and reports and exercise discretion with highly sensitive and confidential information.
• Demonstrated ability to work in a team environment with management, physicians, staff and visitors.
• Ability to work in a demanding and fast-paced environment.
• Demonstrated superior computer proficiency and accurate keyboarding skills including Microsoft Outlook, Word, PowerPoint and Excel, online resources and database applications, an asset.
• Strong customer service, interpersonal and communication skills are critical.

Responsibilities

• Provide administrative and clerical services to ensure efficient operations.
• Support the Restorative Medical Director and Director of Pharmacy as needed.
• Prepare communications, presentations and reports with accuracy and discretion.
• Coordinate with management, physicians, staff and visitors in a team environment.
• Maintain up-to-date records and handle confidential information appropriately.

Skills

Office administration

Communication

Teamwork

Customer service

Healthcare terminology

Education

Office Administrative Program certificate

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Database applications

Job description

Job Description

The Administrative Assistant will report to the Restorative Medical Director and Director of Pharmacy and is responsible for providing administrative and clerical services in order to ensure effective and efficient operations.

Qualifications

• Graduate of an Office Administrative Program at a Community College or related field of study
• Three to five years of experience in an administrative support role in a hospital or corporate environment, preferred
• Healthcare experience and/or knowledge of medical terminology, preferred
• Ability to provide strong administrative support to ensure HDGH operations are maintained in an effective, up to date and accurate manner.
• Ability to prepare communication, presentation and reports and exercise discretion with highly sensitive and confidential information.
• Demonstrated ability to work in a team environment inclusive of management, physicians, staff and visitors
• Ability to work in a demanding and fast paced environment
• Demonstrated superior computer proficiency and accurate keyboarding skills including Microsoft Outlook, Word, PowerPoint and Excel, online resources and database applications, an asset.
• Strong customer service, interpersonal and communication skills are critical.

About the Company

At Hôtel Dieu Grace Healthcare (HDGH), we believe that being vital means showing up with purpose, passion, and the drive to make a difference. We are not just hiring; we are building a team of individuals who reflect the communities we serve and who bring their whole selves to the work they do.

HDGH is firmly committed to diversity, striving to ensure our organizational structures are representative of the demographic, ethno-cultural, linguistic, and geographic characteristics of the communities we serve. We value the opportunity to provide equitable employment opportunities and accessible employment practices for all communities, including but not limited to persons with disabilities, Indigenous persons, 2SLGTBQIA+ individuals, and members of identified visible minority groups and racialized communities.

Our hiring decisions are based on merit, qualifications, and hospital needs, and we strongly encourage applicants from all backgrounds to apply. If you require accommodations during any stage of the recruitment process, please notify the Human Resources Department at 519.257.5111 ext. 73023 so we can provide you with appropriate services.

And while you are considering joining our team, imagine living in Windsor, Ontario! Canada’s southernmost city which shares the same latitude as Rome, Napa Valley, and Barcelona. Here, you will enjoy miles of waterfront parks, a rich arts and culture scene, and the perks of big city life just across the border in Detroit, all with the charm and affordability of a close-knit, welcoming community.